Example Letter #1
I am enclosing my check #242 for $30 to reserve two opening night seats for Carmen on July 14. I prefer seats in the center section between rows 15 and 20. I understand that you will bill me the additional $60.
My mailing address is 1600 Main Street, Springfield, Kansas 12345. I further understand that I forfeit my deposit if I elect not to complete the ticket purchase. I appreciate being able to reserve tickets prior to the opera being announced to the general public. Please call me at 555-5555 if additional information is required.
Example Letter #2
I would like to order items #3456 (black desk) and #1234 (filling cabinet) from your catalogue. According to the order form, the desk retails for $359.00 and the cabinet for $45.00. I only need one of each, which totals $404.00. As usual, send the merchandise to the factory outlet along with the bill.
Thank you for your prompt service.
Example Letter #3
I wish to reserve two signed, first edition hardback copies of Harold Walfield's forthcoming mystery novel. Please find enclosed my deposit of $40. When I receive notification of the novel's release, I will pay the remaining cost, including shipping and handling fees, so that the books may be delivered to the above address by air courier. Please notify me by return mail when I might expect to receive the order. I thank you for your cooperation.
Example Letter #4
I would like to reserve a double room for the nights of June 20, 21, and 22. My husband is confined to a wheelchair, so we need to have a shower stall and a room which are wheelchair accessible. Please note that we will not be arriving until about 10:00 p.m. on the night of June 20.
I am enclosing a check for $50.00 as a deposit. Please send written confirmation of this reservation to me at the above address. If you have any questions, my phone number is 555-5555.
Thank you very much. We are looking forward to our stay at the Springfield Plaza.
Write Your Letter Step-by-Step
State that you are placing an order or requesting a reservation.
Provide necessary details to ensure that your reader will fill the order properly. Include catalog and reference numbers whenever possible. Indented lists make complex information quick and easy to read.
#234 3 French hens @ 12.54 37.62
#345 2 turtle doves @ 35.00 70.00
#456 1 partridge 43.67
#567 1 pear tree, potted, 4-6' 27.45
Total $308.74 Please send the order exactly as stipulated in the original bid specifications and drawings. I would prefer mezzanine seats for the evening performance on November 12, 2019. The part I need is described in your catalog as "Stock #1234, electrical plug lockout device," listed for $19.56 each. The business cards should be printed on the same color, weight, and texture of card stock, and with the same color of ink as the attached original. The honey should be in your usual plastic one-pint containers.
Make arrangements to pay for the order by check, COD, money order, credit card, credit account, or other means.
Provide instructions about where and how to send the order.
1600 Main Street
Springfield, Kansas 12345 I will pick up the package at the freight dock of your normal motor carrier delivering to this city. I will expect delivery by Doe Express service or the equivalent. I assume you will send the package by parcel post. As indicated in the original bid specifications, you must deliver the steel to the Springfield job site before March 1, or suffer a $500 per day penalty.
End with a brief expression of appreciation and/or make provision for addressing questions or problems in filling the order.