Copy a Letter
Example Letter #1
Thank you for your letter requesting support for the Lincoln County Animal Shelter. We greatly admire your efforts toward educating the public about cruelty to animals. The shelter has done a remarkable job for this county since its inception four years ago.
While we would like to contribute to your worthy cause, our company channels requests for donations through a social awareness committee. The committee meets twice a year to decide which projects we can support for the coming year. When they meet again, I will inform you of their decision. We appreciate this opportunity to review your goals and wish you continued success with this year's campaign.
Example Letter #2
Thank you for your letter apprising me of the activities of the Wetlands Coalition. I always make it my policy to investigate where my charitable donations go, and the Wetlands Coalition has an excellent reputation. I am pleased to make a $1000 donation to this worthy cause. I will appreciate receiving a signed receipt. Here's wishing you all the best in meeting this year's goal!
Example Letter #3
Thank you for your recent letter outlining the activities of your public policy watchdog organization, The Doe Report. I understand that this is a nonprofit, volunteer- and donation-powered group. Unfortunately, I unable to support all the worthy causes whose letters cross my desk. I do appreciate the publicity The Doe Report has given to the recent hubbub in City Hall, and I hope that I will be in a better position to support this cause when your next quarterly letter arrives. In the meantime I wish you much success in achieving your fund-raising goals.
Example Letter #4
Thank you for your well-reasoned request for donations to keep inner city kids off drugs. This is obviously a very worthy cause. While I do 'give at the office,' through Doe Way, I am donating to your cause because this issue is too important to let slide. I have enclosed a personal check for $50.00. Please send a receipt. I wish you all success in this good work.
Your response to requests for donations should be courteous and candid. It is a good practice to have well-established principles and procedures to control expenditures and provide a reasoned response to such requests.
1 Express appreciation for the letter.
2 Explain that you cannot support all worthy causes and how you or your company handle such requests.
3 Tell what you plan to do in this instance. Distinguish between a personal contribution and a corporate one.
4 Wish the organization success in its endeavors.