Copy a Letter
Example Letter #1
SAVE EMPLOYEE COSTS--THE VALUE OF OUTSOURCING
As a small business owner, you know how valuable the right kind of information can be, especially when such information can save you money. But where do you find information on saving money on one of the highest business expenses--employees? The answer is in the new book "Save Employee Costs--The Value of Outsourcing," written especially for owners who need to hire someone but can't afford the expense.
We'll introduce you to competent, motivated people who are looking for ways to stay home while still working. Now you can tap into this vast resource by learning how to hire these workers whose experience and training can be valuable assets to your business.
SOMETHING YOU SHOULD KNOW
You do not have to pay outsourced workers as high a salary as you typically pay an office-based employee. Often taxes are withheld differently, employee benefit considerations are a variable, and often the outsourced employee owns his own equipment, so you don't have that expense.
No matter if you need to hire someone part-time or full-time, week days or week ends, experienced or nonexperienced, this book will walk you through the process of finding the right person to hire at the right price.
Believe me, you'll pay a bunch more if you hire the wrong person. Think of the headaches!
OUTSOURCE EMPLOYMENT: THE NEW TREND
*(List prominent points of the books)
To order "Save Employee Costs--The Value of Outsourcing," by mail, please send a check or money order for $12.95 + $4.00 postage and handling to: (order information)
Do your business a favor and order today!
Example Letter #2
Being the Creative Manager of Doe Advertising, you are always struggling to find fresh new approaches to present your clients' products.
The answer could be "clay animation," one of the hottest new mediums today. Recent Cleo awards prove that clay animation has captured the imaginations of the public. The production costs are low and the staying power is high. And the message stays on the minds of the consumer. It's a possibility you really should take a look at.
For our demo video, please call 555-5555.
Example Letter #3
When you combine Motivation, Productivity, and Profits you have the formula for success.
May I request an appointment to visit with you over lunch this week? I can show you how a simple concept called "Lateral Communication" can motivate your people and take your company to a new level of profit and productivity.
This finely honed system, developed first in Japan, has expanded to a worldwide audience and has produced astounding results. Doe Business Consultants is the United States licensee of the system. Some of our clients include:
*(list prominent clients)
The results are guaranteed. Your sales people will sell more. Your production people will step up output. Your interoffice communications will be greatly enhanced. Your profits will soar.
"Lateral Communication" is without a doubt the single greatest motivator to hit the corporate world. I would love to give you an overview and give you a no risk demonstration on how this can benefit your company.
I'll call you by the end of the week to set up an appointment. I look forward to meeting with you.
Example Letter #4
Taking inventory is a necessary but difficult job for most employees. Without experience, counts can easily be off--and, of course, those discrepancies go right to the bottom line.
Doe Inventory Specialists is the professional answer to this recurring problem. While our trained staff conducts its inventory of your store, you can relax. We perform the inventory faster and more accurately than your regular employees, and within 48 hours you get a computerized report with guaranteed accurate totals. Just think how this will help in your accounting and buying. And, because of our certification, the totals will be accepted by all government agencies for tax purposes.
Don't trust this essential job to unmotivated, minimum wage employees. Call Doe Inventory Specialists today: 555-5555.
Example Letter #5
Doe's Legal Forms for You and Your Business
How would you like to save hundreds, perhaps thousands, in legal costs?
Do you know how to protect your legal rights as a homeowner, landlord, consumer, creditor, borrower, small business owner, employer or employee?
Can you make sure that your personal assets are protected and your family is well taken care of in case something happened to you?
How would you like to bring order to your personal affairs and make them "legally correct" so that you'll have the full protection of the law?
In this day and age, it is vitally important that our day-to-day transactions are in legal form for our own protection. No matter what your situation, you need to "get it in writing."
Let me give you some examples where a contract or agreement has to be in written form in order to be valid.
* (List 5 or more examples)
What Do Attorneys Charge?
Let's face it. Most common transactions do not require the services of an expensive attorney. (List examples)
Now you can have at your fingertips all the forms you need to carry on your day-to-day affairs and have the benefit of a written document that spells out the terms and obligations of the parties.
Don't go another day without Doe's Legal Forms. (Order information)
P.S. If you order today we will throw in a free bonus--Doe's Legal Dictionary.
Example Letter #6
Government bids have an enormous impact on our business, and likely yours as well. Because government work is so important to us, I was initially reticent to believe that any promise to streamline the way we respond to bids was worth considering. Frankly, I was uncomfortable changing the way we'd done things for years.
But our controller convinced me that Doe Corporation was worth a try. There was no risk of loss. The avenues we'd traditionally used remained open. The only unknown was whether employing Doe Corporation's Internet bidding service would help us.
Despite my own skepticism, the results were:
* (list results)
We're seeing great results from Doe Corporation. I encourage you to give them a try.
Example Letter #7
Sometimes UPS and FedEx just can't handle those "big" truckload shipments or those quick, same-day deliveries. Doe Courier is the company to call.
We offer 24-7 service on any size shipment from letter-size to 18-wheeler loads. From same-hour to same-week delivery, we offer services in:
*(list types of deliveries and services)
Keep this number close to your phone: 555-5555. When you need something delivered we will be there!
Example Letter #8
My name is Jane Doe and I am an independent consultant. John Doe, the president of City Consumer Group, has asked me to conduct a confidential survey that will help City Consumer Group understand how to serve you better. We know that the absolute best way to collect useful information is simply to ask you what you want and what you need.
That is why I have designed ten forthright questions about City Consumer Group's products and services. The answers to these questions will help City Consumer Group be more effective in its operations and in its customer service.
I will call you during the upcoming week to schedule a time for this beneficial survey.
I look forward to talking with you.
Example Letter #9
Doe Company strives to exceed your expectations in service and support. We request that you take a few minutes to complete a short survey to evaluate our performance.
Your opinions and feedback are an integral part in helping us determine how we can better serve.
Doe Company will continue to randomly survey clients to gauge satisfaction with our products and services. It is possible that you may receive similar surveys in the future; if you do not wish to participate in client feedback surveys, please reply to this email with the words "remove from survey" in the subject line.
Thank you in advance for your time and comments.
Example Letter #10
Are you having trouble getting your important documents written and edited correctly? If you are like most business owners, you do not have the time to labor over such a specialized set of skills. A writing and editing specialist can significantly save you time and give you a much better product.
At Doe Editing we have experienced skilled writers and editors to make your documents sound professional. May we schedule an appointment to show you our portfolio and give you a FREE estimate of how much it would cost for this important service? If so, give us a call at 555-5555. We look forward to working with you.
Example Letter #11
Does payroll take hours out of your week?
Let Doe Accountants handle it for you. For an affordable price, we take care of all your payroll needs including:
Plus, we can handle insurance and Cafeteria Plan deductions. You get a report and your hours back!
Let's talk. We are eager to show you what Doe Accountants can do for you.
Example Letter #12
Can't keep up with the work load due to employees' vacations, sick-leave, sales trips, and emergencies?
Being short on staff can mean being short on profitability. Doe Temps is your answer. We specialize in sending you qualified people who can hit the ground running for your short-term needs.
Our temps are office professionals, who can do everything from:
We can be there same day you call. We'll get the job done. Call us at 555-5555.
Example Letter #13
Welcome to Doe Office Supplies! We are delighted to inform you that your account is approved and active immediately.
There are many advantages when you use your charge account. Read the enclosed booklet for client services. The main advantage is that you receive an automatic discount of at least 10% off the advertised price--even if that item is already on sale! And, depending on your total monthly purchases, you can receive extra rebates of up to 15% more. Imagine getting 25% off all your office supply purchases!
If you have any questions, please don't hesitate to call. 555-5555.
P.S. When you call, ask about our free delivery service.
Example Letter #14
Thank you for continuing your relationship with Doe Merchant Services. Please take a few moments to read through the enclosed pamphlet, which contains important changes to your Doe Merchant Services Acceptance Agreement. We've also included a brochure describing some of the great resources that we offer to our merchants.
Explore new ways to help increase your efficiency and keep the heat on your competition. Take advantage of programs like FREE Online Merchant Services that let you manage your merchant account online, helping you save time and money. We can also provide you with valuable marketing information that can help you strengthen existing Cardmember relationships and foster new ones.
Take advantage of all the programs and services provided by Doe Merchant Services, and see how we can help you increase your efficiency and profitability.
P.S. To learn more about our business-building programs and services, call 555-5555, visit our Web site, or talk to your Doe Merchant Services representative.
Example Letter #15
See if this sounds familiar. You brainstorm an ad concept. Then, the writers develop copy. So far so good. The graphics artists have their input and gradually the concept begins to feel watered down. When the marketing director puts in his two-cents worth, your ad campaign truly looks like a "committee effort."
What to do?
Let Doe Advertising Consultants teach your marketing staff how to work as a team.
We guarantee you'll receive the impact you want or your money back. Wouldn't it be worth just 20 minutes of your time next week? We'll show you ways to improve your office communication immediately. We'll call to set up a convenient appointment.
Example Letter #16
Bookkeeping is a nuisance--but a necessary nuisance for a contractor. Profitability can turn on its accuracy. Doe Bookkeeping can do it all. We specialize in handling contractors' books and have been doing so for 15 years.
Set up an initial consultation today. It will cost you nothing for thirty days. That's right. Your first month of bookkeeping is absolutely free. It's our way of introducing you to our service at no risk to you.
We think you will find you will want to continue with us. Our representative will contact you next week to set up an appointment and answer any questions.
Example Letter #17
Like many other local business owners, you know the success story of (name), who started in 1980 with a $1,500 loan and built a multi-million dollar business. Then, there is the incredible story of (name), who had $1,000 and an idea, and today has a chain of clothing stores across the United States.
We at Doe Business Consultants have studied these and other entrepreneurs to discover their secrets of success. We help small business owners like you think big and take the next step. We chart pathways to success, and we'd like to chart one for you. We provide new business strategies, marketing plans, financial analysis, cost reductions, and business evaluations.
I'll call you next week to set up an appointment at your earliest convenience. I can show you a strategy for success.
Example Letter #18
Doe's Storage is pleased to offer you its boat storage service. We can store and protect your boat for only $35 per month. Doe's Storage gives you personal, 24-hour, 7-day-a-week access; you own the lock and key to your clean, climate-controlled storage unit.
Don't take a chance on your expensive investment. Doe Storage is a great solution for safely storing the boat you want to protect. This winter, keep your boat in top shape and bring it to Doe's Storage.
Give your boat the safety it deserves. Call 555-5555 today.
Example Letter #19
Shipping a problem? UPS and FedEx not handling it?
Doe Shipping has all the answers all the time.
No single shipping service can handle ups and downs of today's business world. Why not let us solve all your shipping needs, from simple packages going across town to truckloads going across the world.
Doe Shipping can offer you competitive pricing and guaranteed delivery.
So stop worrying! We hope to show you the many benefits of switching to Doe Shipping. Please call us today.
Example Letter #20
If your delivery costs for large items are out of control, Doe Special Delivery can help. We provide affordable delivery--everything from local flatbed to international air.
And we are the only local service that specializes in moving heavy machinery. Let us do the hard stuff.
Call us today at 555-555 to see how affordable a premiere delivery service can be.
Example Letter #21
"Sick buildings" have been a hot, current news topic. Are the people in your building too sick too often? Maybe your office also suffers from annoying contaminants. A common culprit is ventilation systems that can breed dangerous bacteria.
Doe Eradicators specializes in indoor air assessment. Our professional staff checks your building for:
*(list prominent features)
You should schedule a thorough service every 18 months. You'll find that our rates are very affordable, much less than the high costs of sickness and down time. Please call us at 555-5555 to schedule a free consultation.
Example Letter #22
Translations in Spanish, Italian and French
Welcome to the Doe Translations web site. We are a unique translation company in several ways. We offer an unbeatable flat rate of (price) per word, whether you need to translate your web site, a brochure, a book, or your genealogical documents. And you don't have to wait for quotes.
We are native speakers who capture your ideas and feelings in our mother tongue. You can be certain that your documents will be translated quickly, accurately, and professionally.
We value our customer's privacy, assuring you that your documents and personal information will not be given to third parties.
We offer free shipping and handling. We accept your documents in any format, and you can choose how to have them delivered (paper, e-mail, fax or diskette).
Please explore our page. You may contact us at (phone, email, and fax). We hope to serve you soon.
Example Letter #23
Dead inventory? Maybe not.
Let Doe Surplus take a look at your inventory and make you an offer. You might be surprised at the value of what you have warehoused. We'll give you a bid that just might be very attractive to you.
Nothing is too outrageous. We'll consider it all.
DON'T JUST GIVE IT AWAY. Phone today: 555-5555.
Example Letter #24
It's that time of year when we offer our pre-winter snow removal contract to our customers. When you prepay, you receive a 10% discount on your season's contract (October through March). Many of our customers prefer the seasonal contract because of the convenience of writing one check and using one stamp.
If you decide to take advantage of this offer, please send us your check for ($) by September 30 for the full year's snow removal. If you decide to pay monthly, the seasonal charge will be six payments of ($) each.
If you have any questions concerning prepayment or your cost, please call us at 555-5555.
Example Letter #25
Thank you for the opportunity to submit a proposal to provide food services for the John Wayne Airport. We believe that you can benefit substantially by taking advantage of Doe's years of experience and proven food line.
Enclosed is a detailed proposal that includes all of the FDA requirements, menu possibilities, and staffing needs. We trust that the information submitted is sufficient for your review and will convince you that Doe Catering Services can be a valuable addition to the airport. Doe is prepared to utilize all of our sizable resources to ensure that your airport-owned food services are second to none.
Example Letter #26
Wouldn't it be nice if your one-day delivery service really arrived in one day...and in good shape? Maybe it's time for a new delivery service.
Doe Quick Delivery Service guarantees fast, on-time service or you pay nothing. Each package is insured against breakage--no questions asked. And, of course, the smile from our delivery person is free!
What is Doe Quick Delivery Service?
We have been offering our fast, low-cost service to businesses like yours for the past 10 years. We are debt free and can therefore keep our prices low.
*(list prominent services)
We hope that you will consider using Doe Quick Delivery Service for your deliveries. Call us at 555-5555. We look forward to delivering for you!
Example Letter #27
When a business suddenly finds itself short staffed or facing a temporary work overload, the outcome is often a disruption in work flow and customer service. As you know, your reputation depends on the presentation and rapid turnaround time of your correspondence.
Doe Word Processing Services can help.
Our dependable word processing service is an effective way to avoid a staffing crisis. We can offer you the experience and skills you need to complete a special project, meet an important deadline, or help you through a transitional period, such as when a member of your support staff is on leave.
Don't wait until a crisis occurs. Let's discuss how we can work together to keep your business running smoothly. I'll call next week for an appointment. At that time, I'd be happy to provide you with my professional references. I look forward to meeting with you.
Thank you for your consideration.
Example Letter #28
Corporate leaders like you have the major responsibility of establishing the vision and setting the pace for your organizations. Once those are in place, you need all the support you can get to keep those goals in the minds of your employees.
Doe Consultants can help you, as we have helped many CEOs across the country. Our programs include:
*(list prominent features)
Since you're just starting your company's goal setting for the upcoming year, may I suggest that this is the perfect time to implement our programs? We would be happy to meet with you and give you a demonstration. I think you will agree that Doe Consultants can rivet your goals into the hearts and minds of your employees.
I'll call you next week to set up a convenient appointment. I look forward to meeting with you.
Example Letter #29
During my 25 years working for a preprint bureau, I prided myself on saving my employer everything that he paid me in salary year after year. In addition, I showed him innovative ways to tighten the budget even more and drive better profits to the bottom line.
I can do the same for you.
John Doe Consulting specializes in dissecting corporate budgets, proposing realignments of responsibilities, consolidations, and cutting out the fat. The result is a well-managed, streamlined, lean and mean profit machine.
Here are some of my clients:
*(list prominent clients)
Are you looking for money-saving solutions? John Doe Consulting may be your answer. I'd like to put my experience to work for you. I'll call next week to set up a time to get together.
Example Letter #30
We save the day, one day at a time!
You know this scenario--the phone rings and suddenly one of your best data entry experts has to rush off to get her sick child at school. She's gone for the day, maybe longer.
You sympathize, but that doesn't change the fact that you have deadlines.
What's the answer? Doe Temporaries.
Maybe you have never used temporary office help before, but it's growing in popularity among office managers and business owners. Of course, the ongoing primary concern is, "can the fill-ins catch on fast enough?"
Our temporaries are highly trained and can hit the ground running.
Don't wait until you're in need. Let us get you the full details immediately so you'll be prepared the next time a key person has to leave the office. Our number is 555-5555. Let Doe Temporaries save your day.
Example Letter #31
WE CREATE RESUMES SO YOU CAN GET HIRED!
DoeResumeService.com is the best resume service on the Web. We have the lowest prices, best writers, and quickest turnaround time.
Our writers are trained to promote your talents, skills, and accomplishments.
We guarantee your satisfaction and we guarantee a job interview!
Here's what we can do for you:
Just click on the link to view all our services and prices. Fill out our questionnaire and we will get back to you within 24 hours with a price quote. You'll be fully armed and ready to get that ideal job!
Or call to speak with one of our writers at 555-5555.
To order online: Decide which customized resume is best for you and fill in the necessary information.
We are here to maximize your career possibilities today. Call us now or click here!
Example Letter #32
Have you ever needed a brilliant flyer designed overnight? Too late to call a photographer, copy writer, and designer. Who do you call?
Please let me introduce myself to you. I am John Doe of Doe Designs. I have specialized in high quality, fast-paced design for the last 12 years. My designs have won awards in (list awards), and my clientele includes such companies as (list companies). I know how to get the job done beautifully and in short order.
Let me help you create the flyers, brochures, new product announcements, and other promotional materials when you are overworked or up against an impossible deadline.
I have enclosed a portfolio of my work, along with my biographical information, client references, and actual samples. I would love to talk with you. I will call next week to set up a convenient time.
Example Letter #33
How much business do you lose after hours? Doe Answering Service can take your calls 24/7. You'll never miss another sale because of an answering machine.
Our service is personalized. We answer in your name and can change messages according to your needs. We also offer:
*(list prominent features)
Doe Answering Service leads (city) in the answering industry. The enclosed information explains more about our services and pricing. I'll contact you next week to answer any questions. We look forward to serving your needs.
Example Letter #34
We have a delicious, affordable alternative to expensive restaurants at lunchtime. Doe's Chuck Wagon will bring lunch right to your worksite.
And you'll love our food!
*(List favorite menu items)
You decide the time and place for us to stop each day. When you move locations? No problem. We will follow you wherever you go.
If you are interested in saving your workers time and money, call us. Check out our enclosed full menu. We look forward to serving you!
Example Letter #35
Ever find yourself short on help and a deadline staring you in the face?
Call Doe Labor. Supplying quality day laborers is our specialty. Rest assured that our laborers are certified and can handle any job you need done. They are on stand-by, ready to go to work immediately. And they cost you no more than your standard wage. Flexibility? All yours. You decide if you need help for half a day, half a week, half a month, or longer. We make it simple.
One less frustration in a high-stress business. Call Doe Labor today!
Example Letter #36
Running an office smoothly and within budget--that's a challenge. Employee illness, vacations, maternity leaves--all take away from efficiency and you, the manager, still have the same work load. Doe Temps has the solution.
We employ over 700 people with such specialties as:
*(list prominent job skills)
You can be assured that Doe Temps will find the right person to fulfill your specific office needs. Whether you need an employee for a couple of days or several months, Doe Temps can do the job--and we hit the ground running!
Please read over the enclosed brochure describing our employees' education, requirements for hiring, the control you maintain, and billing. I will call you next week to answer any questions, or if you have an immediate need, call me at 555-5555. I look forward to meeting with you.
Example Letter #37
Staffing and budgeting for a small business is a juggling act. Capital to hire help can be scarce, and there is the decision of full-time or part-time. And you're probably too busy to think about it. But, there is an option.
Doe Temporary Help can handle your temporary duties--like payroll, for example. We send a trained employee to handle this duty, and once he's finished, you pay no more. This allows you time to focus on more important things, like growing your business! Doe Temporary Help will calculate employee hours and taxes. We'll bill you. That's it!
Check out the enclosed information describing our services. I will call next week to arrange a convenient time to discuss this easy option. I look forward to meeting with you.
Example Letter #38
Here's a way to provide your site visitors a valuable free service and also increase your traffic.
You know as well as I that people seeking jobs typically have a difficult time writing their resumes. And you also know that presentation is 90% of success. Resumes that are poorly written hold little weight despite the applicant's background, education, and success. Resumes must be well written and get right to the point, presenting the candidate as the ideal solution to the employer's staffing needs.
Your site visitors can now receive a valuable, free service that will not only benefit them, but you as well.
Doe Resumes is the answer.
As a career personnel director with over 20 years of experience, I know what employers are looking for. With Doe Resumes, your visitors receive resume help guaranteed to get immediate results. By teaming with Doe Resumes, you will gain a critical resource for your site visitors. You will be adding a feature that will increase traffic to your site. Your visitors will refer their friends and your traffic will grow. And it is profitable--you will collect a percentage of every sale generated from visitors referred to us from your site!
You also benefit by:
* (list benefits)
We benefit by:
You can learn more about us by visiting our web site at (web address).
We look forward to teaming with you in this endeavor!