Transmit a Document For Review, Correction, or Other Action • Letter Templates and Guide

Guide

1Identify the document and explain why you are sending it.
2Explain what you want the reader to do with the document.
3Express your appreciation and establish a deadline, if relevant.

Tips

This letter accompanies a document and explains what the document is and what you want the reader to do with it.

Example Letter #1

Copied!

Per your request, I have enclosed a rough draft of the advertising proposal. It is always nice to get a second opinion before the final draft is printed so I welcome any suggestions you may have.

As our client has requested the proposal by April 15, 2019, I need your feedback by April 1, in order to include your ideas in the final draft. Thank you for your concern and assistance.

Example Letter #2

Copied!

I am enclosing a copy of the lease agreement I have written for the Doe condominiums. Please edit it for completeness and grammatical correctness and return it to me by Tuesday. Thank you for your help.

Example Letter #3

Copied!

Attached are the minutes of our last agency meeting. Please review them for accuracy, note any changes you would make, and sign in the space provided. I need the minutes on my desk by 4:00 p.m. Friday. I appreciate your insights and suggestions.

Recommended Articles