Transmit a Payment • Letter Templates and Guide

How to write this letter:

1Use a subject line to immediately state the purpose of the letter.
2State your reason for writing, the amount of the payment, the date, and the bill or invoice that the payment covers.
3Discuss details associated with the payment, as necessary. These details may include problems, shortages, quality concerns, or expressions of appreciation.

Tips

Send this brief letter with a payment to ensure that the reader credits your account properly.

Example Letter #1

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RE: Payment of Doe Corp. account

Please find enclosed our payment for $500 which covers the balance of our account with Doe Corporation. This payment covers in full all construction services that Doe Corporation provided for us during the months of July-September, 2018. Thank you for your services. We have been very pleased with the new offices.

Example Letter #2

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Subject: Payment of Doe account #555

Please find enclosed my personal check for $150.00 dated March 15, 2018. Please apply it to my account and mail me an invoice reflecting my current balance. Thank you for your usual prompt service.

Example Letter #3

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RE: April payment for garbage services, account #123

Enclosed is Doe's check for $100 to cover garbage services for April. This contract has worked out much better than I expected. I want to discuss terms for an additional year. Please give me a call to set up a convenient time to meet.

3

Discuss details associated with the payment, as necessary. These details may include problems, shortages, quality concerns, or expressions of appreciation.

Example Sentences

Example Phrases

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