Transmit a Payment • Letter Examples and Guide

English Letters

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Example Letter #1

RE: Payment of Doe Corp. account

Please find enclosed our payment for $500 which covers the balance of our account with Doe Corporation. This payment covers in full all construction services that Doe Corporation provided for us during the months of July-September, 2018. Thank you for your services. We have been very pleased with the new offices.

Example Letter #2

Subject: Payment of Doe account #555

Please find enclosed my personal check for $150.00 dated March 15, 2018. Please apply it to my account and mail me an invoice reflecting my current balance. Thank you for your usual prompt service.

Example Letter #3

RE: April payment for garbage services, account #123

Enclosed is Doe's check for $100 to cover garbage services for April. This contract has worked out much better than I expected. I want to discuss terms for an additional year. Please give me a call to set up a convenient time to meet.

Letter-Writing Tips

Send this brief letter with a payment to ensure that the reader credits your account properly.

Step-by-Step Guide

1 Use a subject line to immediately state the purpose of the letter.

Example Sentences

Regarding: Payment on Account #123-1234, John Doe RE: Partial payment of February invoice Subject: Transmittal of Payment for Agricultural Equipment Purchased on September 8, 2018 Subject: Dispute payment for Invoice #1234, John Doe

Example Phrases

Attn: John Doe Complete Payment Full Payment Payment for Invoice #1234 Payment for March Services Subject: Partial Payment and Memo

2 State your reason for writing, the amount of the payment, the date, and the bill or invoice that the payment covers.

Example Sentences

Enclosed please find my check for $3,000.00. This is payment in full for janitorial services in our office building for July. Attached is our check for $3,700.00 as a partial payment on our real estate contract. This amount reflects the two percent discount for payment before the first of the month. The enclosed check is payment in full ($45,340.00) for the agricultural equipment we purchased on August 29, 2018 (invoice #123). Attached is my check for $2,357.00, which is partial payment on invoice #12345. The attached check is our final payment on loan #123.

Example Phrases

advance payment enclosed is a check payment on fees owed for invoice #555 for your processing leaves a balance of our final payment payment in full price we agreed to should cover the balance only a partial payment to cover the cost of to pay for last month's services purchased from you will reduce our balance to

3 Discuss details associated with the payment, as necessary. These details may include problems, shortages, quality concerns, or expressions of appreciation.