Example Letter #1
RE: Payment of Doe Corp. account
Please find enclosed our payment for $500 which covers the balance of our account with Doe Corporation. This payment covers in full all construction services that Doe Corporation provided for us during the months of July-September, 2018. Thank you for your services. We have been very pleased with the new offices.
Example Letter #2
Subject: Payment of Doe account #555
Please find enclosed my personal check for $150.00 dated March 15, 2018. Please apply it to my account and mail me an invoice reflecting my current balance. Thank you for your usual prompt service.
Example Letter #3
RE: April payment for garbage services, account #123
Enclosed is Doe's check for $100 to cover garbage services for April. This contract has worked out much better than I expected. I want to discuss terms for an additional year. Please give me a call to set up a convenient time to meet.
Write Your Letter Step-by-Step
Use a subject line to immediately state the purpose of the letter.
State your reason for writing, the amount of the payment, the date, and the bill or invoice that the payment covers.
Discuss details associated with the payment, as necessary. These details may include problems, shortages, quality concerns, or expressions of appreciation.