Apply For a Visa to Work or Study In a Foreign Country • Letter Templates and Guides

How to write this letter:

1Explain what you wish to do or achieve. If family members intend to accompany you, explain your situation.
2Ask for the information or application forms you need and give your mailing address. Government agencies are unlikely to send a FAX or make a long-distance call under normal circumstances.
3Close with an expression of thanks or anticipation.


You may wish to check with the educational institution, prospective employer, or agency to find out whether they will assist you in obtaining a visa. Work through the consulate or embassy in your own country before writing overseas. Explain your intentions briefly but clearly, and if you have received an offer of employment, say so.

Example Letter #1


I have been offered a temporary post (18 months) at the International Game Preserve in Kansas, as Assistant Mosquito Abatement Officer. My wife plans to accompany me, along with our two-year-old son.

Please send me information about and applications for the appropriate visa or work permit. Please also let me know which immunizations, if any, are required. I need to arrive in Kansas on or before September 12 of this year, and would appreciate receiving the information as soon as possible.

Example Letter #2


I am writing because I must obtain a student visa for the period of August, 2019 to June, 2020. I have been offered a research fellowship at International University.

Please send all necessary information and application forms to the above address.

I thank you for your help in this matter.

Example Letter #3


I have accepted a job with the Capitol City police force and will need a visa that will allow me to work in your country for 24 months.

Please send me any pertinent information and application forms for securing the visa. In addition, please inform me if there are any steps I can take to expedite the process. I can be reached at the following address:

Eric Doe

1600 Main St.

Springfield, KS 12345


Thank you for your help.

Write Your Letter Step-by-Step


Explain what you wish to do or achieve. If family members intend to accompany you, explain your situation.

Example Sentences for Step 1

Example Phrases for Step 1