Approve a Vacation or Leave of Absence • Letter Examples and Guide

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Example Letter #1


We are happy to grant your leave request for October 16 through 22. Just be sure to discuss the Doe account with Jane before you go, so we can avoid any complications during your absence.

Have a good time.

Example Letter #2


I am happy to approve your request for vacation leave from July 1 to July 12. You deserve a good break. Rest up and have a lot of fun. We will all benefit from your renewed energy.

Example Letter #3


Please do take the leave you requested from November 13 to December 9. I certainly understand your desire for a break after the exhausting Doe project. Please see Jane if you have any paperwork concerns. And enjoy your vacation!

Example Letter #4


Your paternity leave is approved. Thank you for warning us well in advance. We will be happy to leave the dates open--whoever heard of a baby arriving on its due date--but be sure to call us as soon as he arrives.

Example Letter #5


You can start planning that vacation for May 5 to May 15. Before you leave, however, make sure that you have the Doe account up to date, so I can handle it if necessary. Have a great time and use plenty of sunscreen.

Letter-Writing Tips

This letter may be formal or friendly. Lengthy explanations are not needed, but it should mention the dates of the approved leave and any special considerations that are being granted.

Step-by-Step Guide

1 Tell the reader his or her leave request has been approved. Mention the date(s) and any other pertinent information.

Example Sentences

Example Phrases