Copy a Letter
Example Letter #1
By now you have certainly heard of the plans to extend the parking lot north of the boat harbor into adjacent wetlands. May I request your help and the help of your local chapter of birders in opposing this proposal?
A recent, independent analysis of the state's Environmental Impact Study of the site has turned up several major flaws. I urge you and your members to attend a presentation on this subject Tuesday evening, March 3, at 7:00 p.m., at the Springfield Auditorium. You will find the information we present at that time compelling. We must act now or risk losing yet another irreplaceable link in our ecosystem. Would you please contact me as soon as possible to let me know how you or your group might be able to participate in this important action?
I realize these wetlands do not lie strictly within your chapter's boundaries, but your help will still be critical in halting construction. My hope is to unite environmentally concerned organizations throughout the state in a concerted effort to preserve this small but crucial habitat.
Example Letter #2
I have learned that the county is considering a plan to build a middle school to accommodate seventh graders only. I am opposed to the idea for two reasons.
First, it is not cost effective. If the county is going to invest $350,000 for school facilities, it might as well invest another $50,000 and include facilities for eighth grade students too. Acquiring the land and building the school account for most of the cost. By spending only $50,000 more we could have ten additional classrooms. The county will probably spend that much to maintain the run-down facility that eighth graders currently occupy.
My second reason for opposing the plan is that it would be emotionally difficult for the students to be isolated. Students at that age want to feel as though they are entering a higher level of education with older peers. It would be a letdown for them to be alone for a year before experiencing junior high school.
Please consider these concerns and present them to the school board. I appreciate the service you give to our schools.
Example Letter #3
As your broker, I urge you to accept John Doe's offer to purchase your sailboat for $3500, cash. This is a fair price considering the exorbitant moorage fees and the coming winter weather. At the asking price of $5000, this boat could easily remain on the market for six months or longer. Mr. Doe would like to take the boat for a short test sail this Saturday. He has indicated that he is willing to make the purchase at this time if the boat passes muster. Please let me know your decision concerning this matter as soon as possible.
Example Letter #4
I am opposed to Governor Doe's plans to build another expressway to connect all the towns east of the current expressway. Studies by the combined communities indicate that sixty percent of our commuters drive to work by themselves, the commuting option that causes the most pollution in the area. If we build another expressway, we will be inviting even more people to commute to work in separate vehicles.
The monies the Governor has earmarked for the expressway would be much more wisely used to develop the commuter rail system that has been ignored for the last three years. Call the Governor. Say no to pollution and yes to a real solution!
Example Letter #5
It's just before the holidays, and the Springfield Food Bank is almost out of food! We're asking the principals in all the city schools to sponsor a food drive so that the less fortunate in the community can also have a happy holiday season.
I know you are concerned about teaching students to be good citizens as well as good learners. What better way to teach citizenship than to invite them to participate in caring for the needs of all members of our community?
Though some people feel that the Food Bank encourages undesirable elements in the community, Jane Doe, Executive Director of the Food Bank, notes that the majority of their clients are families who are struggling to support themselves on low-paying jobs.
Won't you please join with your colleagues on December 1 at 10:00 a.m. in City Hall to plan a food drive? Each principal in attendance will receive a packet of information outlining the successful elements of a food drive and describing effective incentives. I look forward to seeing you there.
The purpose of this letter is to motivate the reader to take a specific action. The rationale you give for your letter is what will motivate the reader to act. Give good reasons for taking action and minimize any reasons the reader may have for not taking action.
1 Get to the point immediately. State the problem or issue and your stance on it.
2 Give evidence supporting your stance. If necessary and appropriate, give evidence against the opposing view.
3 Elaborate on why you feel as you do. State (or restate) what action you want the reader to take.