Example Letter #1
May I call attention to a serious problem facing our community? Ever since the withdrawal of matching federal funds for literacy programs, our library has struggled to meet the high demand for tutors, and our paid tutors have been dismissed. In the past three months alone, we have seen a 40% drop in our program's average attendance. Former participants say they grew discouraged after losing the personal, one-on-one support their paid tutors provided. And since the city council has failed to fund the program this year, we must now rely entirely on the spirit of volunteerism.
Springfield needs to support the worthy cause of literacy. Our library has issued a call for volunteers, and we must answer that call. Service and religious organizations throughout our community ought to make literacy a high priority. Long-term benefits of such programs may not be obvious today, but the impact on future generations will be enormous. Indeed, arguments for an educated citizenry are overwhelming. Our social, economic, and political well-being thirty years from now may depend in large measure on our immediate action. Let's rise to the occasion, helping those who do not read acquire the skills they need to be become better workers, parents, and citizens.
Example Letter #2
Our environment is under assault from both corporate and consumer America. Unless we become more environmentally responsible, our grandchildren may not enjoy the natural beauty and resources that we take for granted. Each day we lose more open space and pollute more air and water. But, with everyone doing a small part, we can minimize the destruction and even reverse some trends.
First, we should take it upon ourselves to investigate which companies take measures to protect the environment, and then support them. We should boycott the products of those calloused companies that destroy or misuse our natural resources. Second, each citizen needs to do his or her part in conserving natural resources. We must recycle, even if it means carrying newspapers to a distant recycling bin. We must dump waste such as paint, gasoline, and turpentine in appropriate receptacles, and reuse items such as cardboard boxes and grocery bags.
An awareness of the fragile nature of our environment can help us all to take helpful measures. Our collective efforts will have a significant impact.
Example Letter #3
I am writing to draw your attention to a matter of great importance. Mayor Doe pledged to address the traffic problems that have plagued our community. He has failed, however, to take even the first steps toward alleviating the dangerous condition of many of the intersections surrounding our children's schools. I hope you will join me in voicing your concern over this immediate peril. Write Mayor Doe and tell him, in no uncertain terms, that it is his responsibility to protect the children by installing crosswalks and traffic lights at the dangerous intersections. Let him understand that your support is contingent upon his fulfillment of his promises to keep our streets efficient and our children safe!
Example Letter #4
As you know, voter turnout in America is at an all-time low. Many people feel their vote doesn't make a difference, so they don't make the effort. However, in our last city elections, the mayoral race was decided by less than fifty votes. You can make a difference. Study the issues, choose the candidates you will support, go to your polling stations, and vote for who you want to run the city of Springfield!
Example Letter #5
I am deeply concerned about the Springfield Herald's biased reporting on the proposed bond issue. Since the bond was proposed two weeks ago, the Herald has run a negative article every day; the only positive article ran a week ago.
Yet the bond issue will give us a chance to modernize Springfield's outdated and overloaded storm drain system. I'm sure most of us have had to deal with the flooded streets, basements, and backed-up sewers that our present system causes. As new construction continues, these problems will only increase.
The sole argument against the bond issue is the cost. Indeed the cost is enormous; however, the longer we wait, the greater the cost will be. Let's take action now on a problem that won't go away!
Write Your Letter Step-by-Step
1 State the issue and your stance. You may also state what action you hope the reader will take.
Sample Sentences for Step 1
- I urge all voters to cast their ballots for John Doe in the city council primary election.
- I want to urge voters to call or write to their state representatives and ask them to vote in favor of the tax bill.
- Please give your support to Jane Doe and send her to Congress.
- Proposition 3B will be up for reconsideration soon. Many company presidents and senior managers understand what 3B will do if it passes, so they are publicly speaking out against it. As employees and citizens, 3B concerns you. We urge you to speak out against the proposition with us.
- You are undoubtedly familiar with the proposed bill to loosen restrictions on paroled criminals.
- As your colleague and friend, I am writing to voice my opinion on the upcoming general election. I try to avoid mixing business and politics; however, in this case I feel it is time to break that rule. I recently learned some disturbing facts about John Doe, the Independent candidate.
Sample Phrases for Step 1
- am deeply concerned about
- concerning the recent announcement
- considering the pros and cons of
- express my support for
- has not been open with the public
- must speak out against
- need to become familiar with
- need to think very carefully before we
- our concerns include
- should all be concerned about
- some of the actions that have recently
- the plan that has been adopted
- the latest information about
- the proposed bill will
- the current state of affairs
- the citizens of this country
- the issue currently being debated
- urge the members of our
- voice my opinion on
- want you to know that
- wish to call our community to action
2 State the reason for your opinion and why the reader should agree with it. If you haven't stated it yet, let the reader know what action you hope he or she will take.
Sample Sentences for Step 2
- John has been serving our community in various capacities for at least fifteen years. He has been a council member and has served on a number of boards. As a successful businessman, he also has a good grasp of management and a natural feel for public service.
- Jane is just the kind of person we have been waiting for to look out for our best interests in Washington. She understands the family and religious values that we must protect.
- As currently written, the bill is far too restrictive. I have enclosed a sheet explaining the major problems with the proposed ruling and why we believe it is so unfair to you. Read it over. Then write, call, or fax your representatives right away. Let them know your opinion.
- Bill 3B certainly lowers taxes for the wealthy, but it places a new tax burden on the lower and middle classes. The result? As employees feel the government is taking more and more of their money, we will see a significant decrease in employee morale and overall productivity.
- Statistics show that the adolescent crime rate has increased by 10% over the past year, most of which can be attributed to gang activity. We cannot afford to permit these gangs to ravage our city. Stricter regulations and law enforcement will greatly reduce the chances of harm to our children.
- If the state legislature passes the revised education bill next week, it will cut the available funds to our schools. This would clearly be detrimental to our children. They would lose educational materials, have bigger classes, and even lose good teachers. We need to speak up now to stop this damaging bill.
- Here are a few things I feel you should know about him:
- 2018: He organized and led a group whose stated aim was to drive blacks and other minorities from predominantly white neighborhoods.
- 2016: He publicly denounced Jews in a press conference.
- 2018: He made a large monetary contribution to a proclaimed neo-Nazi organization.
Sample Phrases for Step 2
- are guaranteed by the Constitution
- as taxpayers, we have a right to
- cannot allow such
- cannot compare with
- consider the advantages of
- create an appropriate environment for
- have been waiting for
- if we each do our part to
- must strictly enforce the
- must each do our part to
- must not be allowed to
- need to work together towards
- need to protect our interests
- protect the environment
- serving the community
- statistics show that
- the proposed ruling will
- these fundamental values are
- to fall into the trap of
- will allow negative influences to
- will better regulate
- your monetary contribution will
3 Close with a final call to action.
Sample Sentences for Step 3
- Doe will make a great mayor. He will bring his skills and experience to the office, giving our city the leadership it needs.
- Please let your representatives know how strongly you feel about this very important issue.
- Of all the candidates, she is the one who best understands our community and is most willing to stand up against the forces that would undo the fabric of our society. She will make a superb congresswoman.
- Communicate your feelings about this issue with your representative today. Time is running out.
- We hope you will publicly oppose 3B.
- I urge you to exercise your constitutional right; let your voice be heard. Write to your representative now.
- Most people are unaware of his past, especially since he has recently adopted a very benign image--that of the caring American eager to promote racial harmony. Despite this new image, I urge you to consider his past before placing confidence in his words today. We need to be aware of what our candidates really stand for.
Sample Phrases for Step 3
- all work together toward
- by uniting we can
- by combining our efforts
- can blame only ourselves if
- courage of your convictions
- encourage you to get involved in
- exercise your constitutional right to
- fight for our rights
- in order to bring about changes
- is very important that we all
- is your duty to vote for
- let your congressman know how you feel about
- make your neighbors aware of
- must unite our voices in order to
- speak out against
- speak out for
- stand firm in your views
- stand by our beliefs
- the resulting consequences
- urge you to voice your opinion
- urge you to write to your
- will be in the best interests of