Example Letter #1
We appreciate your interest in applying for employment at Doe's. Our job announcement brought 30 applications for the two supervisor openings. Your application was very strong, and you were among the four finalists, but we have offered the positions to two applicants who had lengthy supervisory experience specifically in road construction. Otherwise, you have excellent credentials and will surely find other employment soon.
Example Letter #2
Thank you for your interest in employment with Doe Van Lines. While your years of on-the-road experience are impressive, we were able to find an applicant who is willing to relocate when our Springfield depot opens. We wish you success in pursuing a career in the local trucking industry. Your knowledge and experience should be great assets in your job search.
Example Letter #3
Thank you for applying for a position with our company. After careful consideration, however, we have decided not to make you an offer at this time.
We received applications from a large number of extremely qualified applicants. Unfortunately, while your technical qualifications were excellent, we were looking for someone with more experience. We hope you will again apply for a position with our company after you have acquired more experience.
Example Letter #4
Thank you for your interest in working at Doe Corporation. Your resume is very impressive. However, we decided to hire someone from inside the company. Nevertheless, you should not have trouble finding suitable employment in another position. Best wishes.
Write Your Letter Step-by-Step
Thank the applicant for his or her application or interest in your company.
Soften the disappointment, if possible, by noting any positive qualities of the applicant. Offer a brief explanation for your refusal.
Offer encouragement or best wishes for success.