Decline a Request For Employment • Letter Templates and Guide

How to write this letter:

1Thank the applicant for his or her application or interest in your company.
2Soften the disappointment, if possible, by noting any positive qualities of the applicant. Offer a brief explanation for your refusal.
3Offer encouragement or best wishes for success.

Tips

Write this courteous letter as soon as you have decided not to hire the applicant.

Example Letter #1

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We appreciate your interest in applying for employment at Doe's. Our job announcement brought 30 applications for the two supervisor openings. Your application was very strong, and you were among the four finalists, but we have offered the positions to two applicants who had lengthy supervisory experience specifically in road construction. Otherwise, you have excellent credentials and will surely find other employment soon.

Example Letter #2

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Thank you for your interest in employment with Doe Van Lines. While your years of on-the-road experience are impressive, we were able to find an applicant who is willing to relocate when our Springfield depot opens. We wish you success in pursuing a career in the local trucking industry. Your knowledge and experience should be great assets in your job search.

Example Letter #3

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Thank you for applying for a position with our company. After careful consideration, however, we have decided not to make you an offer at this time.

We received applications from a large number of extremely qualified applicants. Unfortunately, while your technical qualifications were excellent, we were looking for someone with more experience. We hope you will again apply for a position with our company after you have acquired more experience.

Example Letter #4

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Thank you for your interest in working at Doe Corporation. Your resume is very impressive. However, we decided to hire someone from inside the company. Nevertheless, you should not have trouble finding suitable employment in another position. Best wishes.

Write Your Letter Step-by-Step

1

Thank the applicant for his or her application or interest in your company.

Example Sentences

Example Phrases

2

Soften the disappointment, if possible, by noting any positive qualities of the applicant. Offer a brief explanation for your refusal.

Example Sentences

Example Phrases

after much serious consideration after considerable debate about our needs after lengthy consideration, we opted for a candidate with because of financial considerations, an applicant with candidate we selected, however, has considerable experience carefully evaluated your background and find that it does not choice was especially difficult competition for the position especially keen emphasize that you were one of three finalists out of feel we need someone with a deeper knowledge of felt that you could add a number of fresh and creative ideas final decision was based solely on the amount of experience found a number of applicants whose qualifications more closely have chosen someone who has vast experience in have no openings now or in the foreseeable future for have made remarkable strides in your career to date have selected another person who has the type of experience we hire someone who has on-the-job experience impressive but do not exactly match our current opening it may be scant consolation, but you were a leading contender looking for someone with specific training in not ready to provide much training and therefore must insist on only wish we had another position to offer you pleased to know that you were one of our final candidates regret to report that there are no appropriate openings regret being able to hire only one of the applicants regret to inform you that we have chosen another applicant resume indicates that you have excellent qualifications sorry you missed out by a small margin surprising number of applicants responded to our notice unable to meet your salary requirements unable to offer you the position unfortunately, we are not presently hiring want to emphasize that the person we hired were one of the leading contenders for the position

3

Offer encouragement or best wishes for success.

Example Sentences

Example Phrases