Request Samples or Information About Products or Services • Letter Examples and Guide

Copy a Letter

Example Letter #1

Copied!

I recently attended the National Doe Conference and enjoyed your lecture on time management. Would you mind sending me copy of the bibliography that you referred to at the end of your presentation? Your ideas are a perfect match for goals that my staff and I have to maximize our office efficiency.

Please send the information directly to my office address:

John Doe

1600 Main Street

Springfield, Kansas 12345

Thank you for your time. I look forward to hearing from you soon.

Example Letter #2

Copied!

Last fall I bought a used, eight horse power Doe tiller that came with a twelve ton log splitter, and I want to maintain it in peak operating condition. Would you be kind enough to send me the operating and maintenance manual for the 1986 model?

Please send the manual to the following address.

John Doe

1600 Main Street

Springfield, Kansas 12345

I will be happy to pay for any costs. Please include an invoice.

Thank you. I appreciate your help.

Example Letter #3

Copied!

I discovered an old audio tape you recorded years ago and loved it. Could you please send me information about other recordings you have made? I've enclosed a self-addressed envelope for your convenience. My address is:

John Doe

1600 Main Street

Springfield, Kansas 12345

Thank you for responding. I look forward to hearing from you.

Example Letter #4

Copied!

I am intrigued by your offer to subscribe to your new magazine. I make it a policy, however, never to subscribe to a magazine sight-unseen. Would you be willing to send me a sample copy of the magazine for me to preview? Please send it to Jane Doe, 1600 Main Street, Springfield, KS 12345. If there is a charge for the sample magazine, please also enclose a bill. Thank you for your assistance. I look forward to receiving the sample magazine soon.

Letter-Writing Tips

Since such requests are impositions on a person's time and resources, be especially courteous and tactful. Comments showing confidence in the reader or satisfaction with products may be helpful. Don't ask for more than common sense would dictate.

Step-by-Step Guide

1 Make your request, explaining, if appropriate, how you plan to us the product or information.

Example Sentences

Mr. Doe has asked that we prepare a presentation for a client on the durability of the new shingles. Please send me the Springfield research reports. Your November program on evaluating fishing tackle was very informative. Please send me the October catalog mentioned in the program. I am enclosing a letter from Mr. Doe authorizing the release of the moonscape documents. Please send them to our downtown office as soon as possible. After meeting with your representative, I am especially interested in the opportunity to work out of my home. Please send me further information on how I can set up my own business. Please send me a sample of the skin cream that you were demonstrating at the Doe's residence last night. I would appreciate receiving your latest data on the life expectancy of smokers over 50 years of age. Our investment club is compiling information to help us in future stock purchases. Please send us the most recent copy of your investor's handbook. We are considering buying your multimedia equipment to replace our old slide presentation. Could you send us a brochure to help us make a decision? Being new to the state, I am not acquainted with the outdoor opportunities that this area offers. Could you give me the name and telephone number of someone who could supply such information? I am planning to purchase several pieces of garden equipment this year. Please send me the special equipment pamphlet shown on page 56 of your spring catalog. Please send me the latest bus schedule for northern Springfield. Our group will be visiting the city in March. Could you please send me a theater guide for that time? Please send me the most recent list of employment opportunities with your firm. I am doing some comparison shopping before buying a new mixer. Would you please answer the questions on the enclosed, self-addressed card and return it? Could you help me find the answers to the following questions about my automobile insurance policy, No. 1234? Could you please send us a catalog of your latest models? We would like to review it before a sales representative calls.

Example Phrases

3 Express appreciation and, if appropriate, offer to pay costs involved.

Example Sentences

Example Phrases