Copy a Letter
Example Letter #1
I wonder if you would mind helping me study for my GMAT? I need to score well to enter a graduate program at Doe University, but am having difficulty completing the math problems that require more than simple algebra.
Because you recently graduated with a degree in mathematics, you are naturally the most qualified person for me to turn to. I promise not to monopolize your time--just enough to help me remember some of the calculus that I have forgotten over the years.
I will really appreciate any help you can offer me and will be happy to return the favor when the opportunity arises.
Example Letter #2
I am coordinator of local arrangements for the Daughters of Springfield biennial banquet this spring. As I considered initial preparations, I remembered the silver anniversary picnic that I helped organize last summer and the special decagonal tables that you used.
Our banquet will host twenty invited guests, and those special tables would be perfectly suited to our needs. Would you be good enough to let us use two of those tables at the Community Center, Thursday, May 8, from 1:00 to 5:00 p.m.? We can transport the tables, so that need not be a concern. I will call in a few days to see whether this is a possibility. Thank you.
Example Letter #3
Could you do me a favor at 11:00 a.m. on Friday, May 11? I am taking a vacation with the family and need someone to teach my management class. I know it might take some preparation time, but the class members requested you, and I know you are the most qualified person for the job. Please let me know if you can help. I look forward to hearing from you and hope I can return the favor sometime.
Example Letter #4
I attended the Rotary Club meeting last night where you performed your play on the Underground Railroad. I teach history at Springfield High School, and I believe your one-woman show would help bring the Civil War era alive for my students. Would you be willing to present your program at a special assembly on November 12 at 9:00 a.m.? Please call me at 555-5555 if you are available. I look forward to hearing from you and hope I will someday be in a position to return the favor.
Avoid the temptation to apologize for your request. Let the person feel complimented that you would ask the favor and indicate why you came to him or her for help. Explain clearly and persuasively why you need the favor. Finally, make the request reasonable, expressing willingness to reciprocate the kindness.
1 Clearly explain your reason for requesting the favor, possibly indicating why the person is qualified to help you.
2 If the favor is sensitive or extensive, give a persuasive and convincing explanation for the request.
3 Express appreciation and willingness to reciprocate.