Request a Raise or Promotion • Letter Templates and Guides

How to write this letter:

1Immediately state the reasons why you believe you are qualified to receive a promotion or a raise. Statements of your accomplishments will add credibility to your request.
2In a respectful manner, request a promotion, a raise, or a salary and responsibility review.
3Thank your reader for considering your request.


Be careful to make your letter a respectful request, and not a demand. Make sure you state your qualifications for the raise or promotion first, and then follow through with a reasonable request. Finally, base your request on your performance and progress alone.

Example Letter #1


According to the notes I took during my six-month review, I was entitled to a raise last pay period, provided I brought in the Doe account, and I have done so. Doe Inc. signed a contract for services on March 1. Accordingly, I am requesting the salary raise promised in my interview. Thank you for considering my request.

Example Letter #2


Since I joined the development team six months ago, we have raised over $200,000 in donations. I believe that I have proved myself a valuable addition to the team, and I would like to meet with you about being promoted to assistant department head when John leaves next month. I appreciate your consideration of this request.

Example Letter #3


As you may recall, I was working on my Master's degree when I joined the company six months ago. You mentioned at the time that I would qualify for a salary increase as soon as I had earned the degree. Well, I am delighted to inform you that I have now completed the degree. I therefore request that you proceed with the raise as we discussed.

I look forward to receiving your response.

Example Letter #4


Since John Doe left the company three months ago, I have been acting as temporary night supervisor. I feel that I have done the job well, and am ready to take on these responsibilities permanently.

I would appreciate your looking over my records, and trust that you will agree that I merit the promotion and associated raise in salary. Thank you for your consideration.

Example Letter #5


I have been employed by your company for over three years now, and I am sure you would agree that I have become a valuable asset in the computer programming department. During my tenure here, I have provided you with unwavering loyalty and have been committed to working above and beyond the responsibilities of my position. I have also used the full range of my capabilities to help make your organization the successful enterprise it is today. My professionalism is above reproach and my performance record speaks for itself. Routinely, I have taken the initiative to seek out additional work assignments, and you have always been able to count on me to get the job done right.

With that being said, I want to take this opportunity to request a promotion and its accompanying raise. I believe I have proven myself to be a loyal and dependable employee who really deserves a promotion and a raise. The financial compensation and greater challenges this would provide would make me feel that I have made an important advancement in my career. I know that you will understand that if you allow me the opportunity to spread my wings beyond my present boundaries, I can provide even greater service to this company.

I ask you to seriously consider my request. I suggest that we sit down together and discuss the matter further. That way we could examine how granting this request would not only benefit me personally, but the company's success and financial growth as well.

Write Your Letter Step-by-Step


Immediately state the reasons why you believe you are qualified to receive a promotion or a raise. Statements of your accomplishments will add credibility to your request.

Example Sentences for Step 1

Example Phrases for Step 1