Change Official Records • Letter Templates and Guides

How to write this letter:

1Request the change.
2Clearly state the updated information. When appropriate, explain what information should be removed from the records.
3Refer to any enclosed documents that may be necessary to support the change.
4Thank the reader and, if you wish, ask for written confirmation of the change.


Be specific about the change you want made. It is wise to request confirmation that the change has been made.

Example Letter #1


Please change your insurance records to reflect our change of address. We sold our home at 1600 Main Street in Springfield in January and are finalizing the purchase of a new home at 223 Oak Lane. The insurance policy should reflect this change, including the greater value of the property. I am enclosing real estate documents with the relevant details. Would you please confirm these changes by sending me an updated policy? Thank you for this and past services.

Example Letter #2


Please change the name on my title deeds from Jane Johnson to Jane Doe. I have enclosed a certified copy of the court order indicating that my name has been officially changed. If additional documentation is required, I will respond promptly. Please send a copy of the updated deeds as soon as possible. Thank you.

Example Letter #3


My driver's license number is listed incorrectly on our new auto insurance policy. Please correct it. I am enclosing a copy of my original application for insurance with the correct license number. You will see that two of the digits have been transposed on the policy. I would appreciate your sending me a corrected copy of the relevant pages of the policy.

Example Letter #4


Please update your school health records to show that my son, Eric Doe, has received his second MMR immunization. The enclosed certificate, signed by his pediatrician, shows that he received the shot in July, more than a month before school started. Thank you.