Example Letter #1
I am sorry to inform you that I have decided to resign from my position as a computer programmer in order to seek a more rewarding position elsewhere. This resignation must become effective no later than two weeks from today's date.
I have concluded that my contributions here are unrewarded and my ideas ignored. I have much to offer and feel frustrated that I am consistently passed over for special projects. It is important to me to work for a company that encourages creativity rather than restricts it. Although your compensation has been fair, you have been unable to provide other types of incentives that I need.
Nevertheless, my time here has not been wasted. I have gained experience and have honed my skills. I have worked with a dedicated group who has earned my respect and admiration. I sincerely wish co-workers well in their future endeavors.
Because you have indicated that my work is excellent, I would appreciate a positive recommendation from you should any prospective employers inquire about my qualifications. If you feel you are unable to satisfy this request, I would sincerely value an opportunity to discuss with you any reservations you may have.
Example Letter #2
This letter is to inform you of my decision to resign from my position as a technical writer, effective in two weeks.
Again, I have been passed over for promotion. Despite sterling evaluations from my superiors, the challenges and rewards I seek from my employment do not appear to be forthcoming. It is, therefore, unconscionable for me to remain with a company that neither rewards my accomplishments nor recognizes my potential.
My frustration, however, does not diminish the fact that my friendships here have been a source of pleasure and satisfaction. I wish everyone the very best.
Because all my projects are complete and my assignments are up to date, my replacement should have little difficulty taking over my responsibilities. However, if any problems should arise, you may contact me at 555-5555, and I will be happy to respond to any questions you or my replacement may have.
Example Letter #3
This letter is to notify you of my intent to resign from my position as Assistant Personnel Supervisor. Please make my resignation effective as soon as a replacement is hired, but no later than the end of next month.
Although I enjoy my job tremendously, I am terribly disappointed that I received only a 2 percent salary increase this year. My evaluations have been consistently outstanding, but my salary does not appropriately reflect this fact. I live from paycheck to paycheck, so I require a moderate increase in order to meet escalating living expenses.
Despite my frustration, I will always be thankful for the opportunity I have had to improve my skills and gain additional experience. Undoubtedly, my responsibilities here have helped furnish me with the expertise required for the position I recently accepted with another company at a much higher salary.
Because several of my co-workers share the same responsibilities that I do, the transition should not be difficult. If there is anything I can do before I leave, please let me know.
Example Letter #4
I am resigning as apartment manager--effective in two weeks. We have talked many times about apartment repairs, city code compliance and parking shortages. You continue to make promises, I continue to stave off angry tenants and the problems remain. I enjoy interacting with the tenants, but not on these terms. I also have apartment problems of my own and so I sympathize with their complaints. Please accept my resignation along with my notice to vacate the apartment, effective at the end of this month.
Write Your Letter Step-by-Step
Start with a direct statement of the fact that you are resigning. Include an effective date.
Explain the reasons for your dissatisfaction in as much detail as you care to offer.
Discus the time for an orderly transition and transferal of your responsibilities