Example Letter #1
Disappointing and unexpected circumstances demand that I submit my resignation from my position as Area Coordinator, effective immediately.
I recently received word that my territories have been reassigned and that I must either transfer to a neighboring state or submit my resignation. Because my husband's current position is far more lucrative than mine, it is not financially prudent for me to transfer to another location. I wish to seek another position similar to this one immediately.
Despite my disappointment, I want to thank you for the excellent training I have received while working at Doe Corporation. I have no doubt that the skills I have acquired will enable me to find other employment more in line with my career objectives.
My files are in order and up to date. Each one has extensive notes detailing events that took place prior to reassigning the territories. My successor, therefore, should have little difficulty assuming my responsibilities.
Example Letter #2
Under extreme duress I submit this letter of resignation from my position as Project Planner, effective today.
Over the past six months, my responsibilities have slowly been eliminated. When I started here I regularly put in 60 hours a week. Now, I sit in my office with little to do. Most of my responsibilities have been dispersed among my peers; yet additional assignments have not been forthcoming. Attempts to discover why this is so have been futile. For these reasons I have concluded that I must resign.
Because my duties have largely been assumed by others, my leaving should not create any major problems. If there is anything you wish to settle, please notify me as soon as possible.
Example Letter #3
Given the choice to either resign or be discharged, I hereby submit my resignation from my position as a technical writer, effective two weeks from today.
Because I don't understand why I have been forced to resign, I feel angry and betrayed. You requested that I quit publishing my writings on controversial topics while employed at Doe's, but you did not stipulate that I must also cease to do research. I have stopped publishing, but still you maintain that I have not fulfilled my obligation to you. In my view, this is wrongful termination and I will consult with an attorney shortly.
I envisioned a long, fruitful career here at Doe's and I am deeply distressed that this is not going to be the case. My responsibilities were both challenging and rewarding. When a replacement is hired, I will gladly explain what this position entails and how to fulfill each obligation properly. Also, I will update my superiors and forward to them difficult or confusing projects that I am unable to complete before my departure.
Example Letter #4
I am resigning as air traffic controller, effective tomorrow. I love my work and my record, prior to Tuesday's fatal runway accident, is flawless. Nevertheless, I submit my resignation, but under protest.
Write Your Letter Step-by-Step
Make a direct statement that you are resigning. Include the job or position title and an effective date. Technically, this is all the information necessary.
State the reasons, if appropriate, but very briefly.
Express gratitude, if appropriate, for job experience and work relationships.
Establish, if you want to, that your files and current projects are in order.