Suggest a Change In a Contract or Agreement • Example Letters, Guides and Samples

Write Your Letter Step-by-Step

1 Explain your reason for wanting to make a change in the agreement. Be specific and give details.

Sample Sentences for Step 1

• Your proposed contract looks great, with the exception of the payment schedule. As it is, I would end up paying 75% of the total cost when the job would be only 25% completed.
• As you know, I am extremely interested in renting your room. Unfortunately, I will not be able to move in until February, a full month after you hoped to sign the contract.
• So there is no chance of a future misunderstanding, it would be a good idea to make the contract more specific. I hesitate to sign it until it states that services will be rendered only during the upcoming fiscal year.
• I have looked over your terms, and I believe we can satisfy most of them; however, the increased demand this season has delayed an occasional delivery. Since I cannot predict how the current rush will affect your order, I am reluctant to promise the product within the usual three weeks.
• I just received my teaching contract for the upcoming semester and it looks good, except for the salary. I believe that the salary amount on this contract is for undergraduate teaching aides. I am currently a graduate student, which I understand increases the base salary.

Sample Phrases for Step 1

• agreements such as our proposed contract
• am extremely interested in
• as it stands it will be
• as you know, we initially discussed
• believe we can satisfy most of them
• can almost always guarantee delivery by
• clearly understand what is expected
• current rush will affect your order
• delayed an occasional delivery
• experience has taught me that
• have read your proposed agreement with
• have looked over your terms
• hesitate to sign because
• hoped to sign the contract by
• in four to six weeks at the latest
• increased demand this season
• is responsible for services rendered
• making sure both parties are
• must be very specific about
• only during the next fiscal year
• only part that causes me concern is
• otherwise, problems may arise
• reluctant to promise the product by
• renting the apartment for
• since I cannot predict when
• the payment schedule needs to be
• the time frame needs to be
• think it has merit, especially if
• will not be able to move in until
• with the exception of
• within the usual time frame
• without a clause stating that
• your proposed contract looks

2 Give your suggestion for a change. If possible, offer an incentive for the reader to accept your suggestion.

Sample Sentences for Step 2

• I would feel more comfortable with the following payment schedule:
  on agreement 30% ($3,000)
  in one month 20% ($2,000)
  in two months 20% ($2,000)
  on closing 30% ($3,000)
• However, a friend of mine needs a place to stay during January. With your approval, he could take the room for January, and I could take it starting the first of February. This arrangement would keep the room occupied and eliminate the need to search for a tenant.
• Would it be possible to add such a clause to the agreement?
• Although in all probability you will still receive the product within three weeks, I would feel more comfortable if we extended the date on the contract to five weeks.
• I hope my information is correct and that you can change the amount.

Sample Phrases for Step 2

• can change the amount to
• workers need housing for
• discuss the details regarding
• here is the payment schedule for
• I suggest that we not delay any longer because
• hope my information is correct
• if you have no objections
• if we extended the date on the contract to
• in all probability we will
• just in case we are unable to
• just to be sure that we understand that
• such a clause to the agreement
• will not have to search for
• will still have the product
• within that time frame
• would it be possible to add
• would feel more comfortable if
• would feel better about
• would like to suggest that

3 Request a response and indicate what action you will take in turn.

Sample Sentences for Step 3

• If you agree to the above payment schedule, please send me a revised contract. I will sign the new version and return it to you with the first payment of $3,000.
• If this arrangement is satisfactory, please let me know, and I will arrange a meeting for the three of us.
• If so, please return a revised version of the contract to me, and I will gladly send it to management with my signature. Otherwise, let's arrange a meeting to discuss the agreement further.
• I am eager to make a mutually satisfactory agreement. Let me know if this change would be suitable to you.
• Please let me know whether my understanding is correct. If questions remain, I would welcome an opportunity to speak with you personally.

Sample Phrases for Step 3

• am eager to make the agreement
• discuss the agreement further
• if questions remain after
• if this arrangement is satisfactory
• if you agree we would like to
• inform me if this change is
• let us arrange a meeting to
• my revised payment schedule is
• please let me know whether
• return a revised version to
• send me a revised contract to
• speak with you personally about
• whether my understanding is correct
• will sign the contract regarding
• will gladly send it to management
• with the three of us
• would be suitable to you
• would be satisfactory to you
• would welcome an opportunity to