Suggest a Change In a Contract or Agreement • Letter Templates and Guides
How to write this letter:
| 1 | Explain your reason for wanting to make a change in the agreement. Be specific and give details. |
| 2 | Give your suggestion for a change. If possible, offer an incentive for the reader to accept your suggestion. |
| 3 | Request a response and indicate what action you will take in turn. |
Guides
Remember that most parts of an agreement are not set in stone. Don't hesitate to negotiate for better terms if you feel you need them. Keep the tone of this letter positive. A negative tone will work against your suggestion.
Example Letter #1
I thank you for preparing and sending the contract so promptly. All items look agreeable, with the exception of one. We initially discussed the possibility that you would include in your standard installment fees the motion detectors in both the hallways and in the offices, but I think we forgot to include that in the contract. I trust we can still have those installed and include an addendum to the contract that will reflect that change.
Please let me know if that meets with your approval so we can begin the process as soon as possible.
Example Letter #2
I am returning the house repair contract that indicates that my payments will start on May 15. You may recall I requested that the first payment be due on June 1, and that each payment thereafter also be due on the first of the month. I receive my salary at the end of the month and pay my financial obligations on the next day. Please change the contract to be in harmony with this schedule starting June 1. I will sign a revised contract and return it immediately. If you have any questions, please call me at 555-5555. Thank you for your courtesy in this matter.
Example Letter #3
I have not signed the contract received from your office because I do not believe that the salary compensation as quoted is accurate.
The contract states that the applicant agrees to accept the stated hourly salary as full compensation for each hour of counseling performed at the Springfield counseling Center.
From my discussions with your personnel director, I understood that counselors would receive regular hourly payment during day time hours and an amount equal to one and a half times the regular hourly rate for services rendered during the midnight to 8 a.m. emergency room shift.
Please confirm the different hourly rate with Personnel and let me know how I should go about making the necessary changes on this contract agreement.
Example Letter #4
On the whole, the proposed contract is acceptable; however, two provisions concern me:
Please consider these changes and let me know what you think. If you are agreeable to my suggestions, I am willing to sign the contract.
Write Your Letter Step-by-Step
1
Explain your reason for wanting to make a change in the agreement. Be specific and give details.
Example Sentences for Step 1
Example Phrases for Step 1
2
Give your suggestion for a change. If possible, offer an incentive for the reader to accept your suggestion.
Example Sentences for Step 2
on agreement 30% ($3,000)
in one month 20% ($2,000)
in two months 20% ($2,000)
on closing 30% ($3,000) However, a friend of mine needs a place to stay during January. With your approval, he could take the room for January, and I could take it starting the first of February. This arrangement would keep the room occupied and eliminate the need to search for a tenant. Would it be possible to add such a clause to the agreement? Although in all probability you will still receive the product within three weeks, I would feel more comfortable if we extended the date on the contract to five weeks. I hope my information is correct and that you can change the amount.
Example Phrases for Step 2
3
Request a response and indicate what action you will take in turn.