Remind an Organization Member to Pay a Fee, Duty, or Pledge • Letter Examples and Guide

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Example Letter #1

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Thank you for your generous pledge of $2,000 toward construction of the Doe Club House. The ground-breaking ceremony is scheduled for March 25, and we hope all pledges will be paid before that event. Please write your check now and forward it in the enclosed self-addressed envelope.

Example Letter #2

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As you may be aware, quarterly club dues of $56.00 are to be paid by Saturday, April 13, 2019. Please send your check in the envelope enclosed. Thank you for your prompt attention.

Example Letter #3

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Thank you for your recent pledge of $500 to KSPR, Springfield's only public radio station. Please mail your check in the envelope provided. Thank you for your generosity.

Example Letter #4

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It's June again, and the yearly membership fee for our houseboat association are due. Because it is time for our five-year boat overhaul, the fees for this year are a little bit higher for each family. Please remit the amount shown on your statement in the enclosed envelope by July 1.

Letter-Writing Tips

Get straight to the point and ask for payment. The message should be brief, yet courteous.

Step-by-Step Guide

1 Inform the member that the time has come for him or her to remit payment. Mention the specific amount due.

Example Sentences

Example Phrases

2 Tell the member how to make payment.

Example Sentences

Example Phrases