Example Letter #1
In response to your request for additional information, I have completed the personal information form you sent and have enclosed a copy of my resume.
I have been Dr. John Doe's executive medical secretary for the past two years. My responsibilities include transcribing medical records, billing insurance, making appointments, greeting patients, scheduling hospital tests, and handling correspondence.
I graduated from Doe Business College in 2018 in the top 10 percent of my class and received "excellent" ratings in typing, office machines, dictation, and use of several word processing programs. I have also taken classes in technical writing and office management.
I enjoy our community's sports programs and currently coach a woman's basketball team. I look forward to meeting with you in person to discuss my qualifications.
Example Letter #2
Thank you for informing me of your plans to develop new software and for inviting me to submit my resume. Since I have had five years experience as an editor and a documentation manager for Doe Corporation, I believe that, given the opportunity, I could competently handle the development of documentation for your new product.
I have enclosed my resume for your information. Although my academic major was in another area, my professional work experience has been in software documentation. I appreciate your consideration and look forward to meeting with you in person to discuss my qualifications.
Example Letter #3
I enjoyed talking with you at the Doe's dinner party last Thursday. I hadn't considered using my language skills by working for the Foreign Service, but now the idea intrigues me. At your request, I am sending a copy of my resume and references. For the past three years I have spent most of my time in Indonesia working on an oil drilling project. Before that I worked in Tokyo as a real estate agent, translator, and ESL teacher.
My experiences have given me fluency in several languages. I have also acted as an unofficial representative of the United States when dealing with local businesses and political leaders. At Doe University, I studied linguistics and international business, intending to work in a multinational corporation after graduation. The idea of serving my country overseas holds much greater appeal for me now. I look forward to meeting with you once you have had a chance to review my qualifications.
Example Letter #4
I sincerely enjoyed your presentation and our conversation afterward at the annual Database Convention in San Juan. As you requested, I have enclosed my resume for your review. I am looking for a new position that will challenge my programming abilities.
I have significant programming experience, including work on two of the four major word processing programs, a spreadsheet program, and an interactive database management program. I am fluent in UNIX, Windows, C, and C++ programming.
I received my bachelor's degree from Springfield State University where I won the "Programming Innovator of the Year" award. I graduated in the top 10 percent of my class. I have been active in Springfield community affairs ever since graduation, including serving on the Chamber of Commerce board and the Organizing Committee for the annual "Innovator's Festival."
I am happy that you wish to review my resume and look forward to an opportunity to sit down with you and discuss how my skills would benefit the Doe Development Corporation.
Example Letter #5
Thank you for responding so quickly to my employment inquiry. I have a great interest in the position you have available and feel that I can provide the ideal match for its requirements. In response to your request, I am enclosing my resume for your review. It includes details regarding my educational background and work experience for the last five years.
I appreciate your interest in me and the qualifications I possess. I am confident that I will provide a meaningful addition to your staff. After you have had a chance to read my resume, please feel free to contact me with any questions or if you require any additional information.
I look forward to meeting you in person to discuss this position and my credentials in further detail. I am available for an interview most mornings and early afternoons. You will find my contact information at the top of my enclosed resume. Thank you again for taking the time to respond to my application. I look forward to hearing from you soon.
Example Letter #6
As requested, I am sending my resume for review. I sincerely appreciate your interest in learning more about my experiences and qualifications, and I am confident that you will find a clear and firm link between my abilities and the needs of (Name of Company).
If you would like more details about the services I could offer your company, I encourage you to contact the personal references listed at the end of my resume for firsthand accounts of the quality of my previous work. Of course, please feel free to contact me at any time as well; I would welcome the opportunity to speak with you in person. Thank you very much for your time and consideration.
Example Letter #7
Thank you for your recent request to see my resume. Because I am sincerely interested in the ideas and offerings of (Name of Company), I hope that the enclosed information will communicate the significant connection between my abilities and the qualifications desired for the position of (Name of Position).
To supplement the descriptions on my resume, I encourage you to contact the professional references listed at the end of my resume for personal accounts of my abilities and successful previous experiences. In addition, if you have any questions, or if you would like more details about the services I could offer your company, please feel free to contact me at any time; I welcome the opportunity to speak with you in person. I appreciate your time and consideration.
Write Your Letter Step-by-Step
Refer to the request and express appreciation. Identify the position by job title and briefly define your major qualifications.
Example Sentences for Step 1
Example Phrases for Step 1
Expand on your most important work experience by providing specific details, cases, and examples. If you are qualified for the position only by your education and have no real job experience, you may want to omit this section.
Example Sentences for Step 2
My energy, experience, and skills are focused in one direction: maintaining my company's financial records in impeccable condition. I was instrumental in introducing computerized methods into the accounting process at Doe Corporation at a time when computers were still innovative and considered the objects of much skepticism. Since then, I have continually worked to keep the equipment here up-to-date and operated by competent people. The result of this strict attention to detail and technology has been an accounting system above reproach, as proven through several IRS audits. I have experience in several areas of international banking. Administrative/ Office Support
Because of my broad secretarial background in various settings, I feel I would be an asset to your company. I have spent five years working in several different departments at First National Bank of Doe. Skills I developed there enabled me to progress from bookkeeper to Trust Operations Secretary for the Executive Vice President of the bank. I have been Dr. John Doe's executive medical secretary for the past two years. My responsibilities include transcribing medical records, billing insurance, making appointments, greeting patients, scheduling hospital tests, and handling correspondence. Computer
My experience with software includes working with presentation-oriented programs, word processors, star maps, animated and audio-oriented encyclopedias, automatic checkbooks, graphics programs, as well as various other types of programs. I hope to be closely involved in building software that will be user-friendly, inviting, and exciting to use. Construction Management
Because of my experience in the construction industry, I have total confidence in my ability to perform the job responsibilities outlined in your recruiting letter. Engineering
You requested more information about my experience in California. I was on-site engineer on six highway bridges while working for the Doe Company and supervised the seismic retrofitting project on the San Francisco Bay Bridge following the 1989 earthquake. All of this work required adherence to state specifications and close cooperation with state engineers and inspectors. Hotel/Restaurant Management
I have managed large catering operations for the last 15 years, providing food service for different groups and tastes, including construction crews, movie extras, weddings, and corporate groups. I have the knowledge, skills, and experience necessary to provide high quality service on time and within budget. Operations Management
During the 15 years I worked for Doe Corporation, I was instrumental in doubling the size of the company and radically increasing its market share. As Vice President of Doe Corporation for the last seven years, I overhauled the inventory system for greater efficiency, eliminated production waste, and negotiated an equitable contract with the machinists' union. I have significant experience in general management and finance involving start-ups and turnarounds. As I indicated on the phone, I am looking for a position in upper management where my experience and management abilities will be used to good advantage. Sales
My experience in both pharmaceutical and electronic equipment sales is extensive. While working for Doe Technology, my territory covered the entire West Coast. I am currently supervising the work of 25 salespeople in the Midwest Division.
Example Phrases for Step 2
Explain how your formal education, training, or experience has prepared you for the position. Discuss such things as significant courses, seminars, professors, projects, presentations, and papers.
Example Sentences for Step 3
In a few more weeks I will be completing my degree in accounting at Doe State University. In addition to the standard accounting course, I studied Spanish. I am fluent in the language and fully prepared to work with your Spanish-speaking clients. Administrative Support
I am a recent graduate of the Secretarial Science program at Springfield Community College where I took courses in typing, dictation, office machines, technical writing, and office management. Computer
I plan to graduate with a Bachelor of Science degree in Computer Science in December of this year. I have experience in UNIX, Windows, Pascal, C, and C++ programming. I am currently studying Computer Science at Doe University where I have learned C programming language and used the UNIX operating system. Projects I have written using C include a 32-bit operating system, data base, graphics system, data management system, and many other programs. Most of these projects were written under the UNIX operating system. I am also self-taught in programming the Windows operating system. Construction Management
I took a degree in Construction Management from Springfield State University five years ago. I have frequently found myself ahead of peers, who did not seek degrees, especially when it came to understanding and using the new industry technology. Engineering
My degree in Mechanical Engineering from Doe University has thoroughly prepared me for the kind of communications work you described in your advertisement. I took several courses in communication systems and participated in the design of a new system during my internship with NASA. My degree from Doe University is designed to provide a leading-edge background in Engineering. I have studied instrumentation and systems for reducing noise and component vibration. I have also designed and built both high and low pass filters and have hands-on experience with accelerometers. Hotel/Restaurant Management
I received my degree in Restaurant and Hotel Management at Doe University in 1988, obtaining a thorough grounding in the industry from one of the best programs in the country. Legal
I took my law degree at Doe University, graduating in the top 25 percent of my class. My area of expertise, by training and from work experience, is in riparian rights. Operations Management
I feel that my Doe University BSME and MBA degrees make me a strong candidate for a variety of operations management positions. I will complete my MBA at Springfield State University in a few more weeks. Research Science
I am a senior at Doe State University, where I maintain a 3.7 GPA. I will graduate with a bachelor's degree in Human biology and a minor in Microbiology in April. Much of my experience in genetic research comes from working with DNA cloning and DNA restriction digest cutting and analysis. My goal is to become a research scientist. Sales
I have prepared for a position in medical sales by completing an undergraduate degree in biology at Doe State College, with a minor in Communications.
Example Phrases for Step 3
Discuss other relevant information.
Example Sentences for Step 4
Example Phrases for Step 4
Solicit an interview in your closing paragraph.