Respond to a Job Advertisement and Request an Interview • Letter Templates and Guides

How to write this letter:

1Identify the newspaper, magazine, person, or other source from which you learned about the position. Specify what job you seek and briefly describe your major qualifications for the position.
2Expand on your most important work experience by providing specific details, cases, and examples. If you are qualified for the position only by your education and have no real job experience, you may want to omit this section.
3Explain how your education has prepared you for the position by discussing such things as significant courses, seminars, professors, presentations, projects, etc.
4Discuss other qualifications relevant to the position.
5Refer to your enclosed or attached resume and the kind of information that can be found there.
6Solicit an interview and provide information about how and when you can be contacted.


Pay particular attention to information requested in the advertisement. Be sure to provide it in detail, drawing attention to your strengths.

Example Letter #1


I am responding to your advertisement in the Doe Post inviting applications for a position in chemical engineering. I am currently a research chemist for Johnson Chemical Corporation where I enjoy my work, but I would prefer participating in your research program on new plastics.

I have worked on a number of projects dealing with different polymerization processes and am involved in researching aeronautical applications of polyethylene products. My interest in plastics began at Doe University, where I wrote my graduate thesis on early uses of polyethylene.

I am enclosing my resume and look forward to an opportunity for a personal interview.

Example Letter #2


Last week I spoke with Jane Doe about the clinical director position at your facility. We both agreed that the job matches perfectly with my goals and qualifications.

I spent six years as clinical coordinator in charge of two 26-bed units at the Springfield facility. In that position I developed two new programs that are now widely used in clinical treatment.

My postgraduate fellowship in clinical research at Springfield University has prepared me to manage the experimental units at the main clinic. The attached resume will provide more details about my experience and education.

I am eager to meet with you to discuss how my qualifications could meet your needs.

Example Letter #3


I am writing to you in response to your Internet advertisement requesting applicants for the position of Technical Writer in Springfield University's archaeology laboratory. I hold bachelor's degrees in archaeology and English and have three seasons' experience in excavation and lab work, including data entry, artifact cataloging, and preparations for the various methods of artifact dating. In addition, I wrote the chapter detailing survey methods for Dr. John Doe's "Final Report on the Centerville Field School Project." This work involved transcribing the field notes onto Laboratory of Anthropology forms, mapping and recording sites by section, township, and province, as well as creating a narrative description of the project's survey methods.

The years spent in the English department have prepared me for the challenges of writing for a variety of readers, and much of my creative writing has been published. Also, under the guidance of Dr. Doe I have directed my efforts within archaeology toward writing. Archaeology needs writers to make it interesting, especially in this time of budget cuts and battles over land use.

I believe I would qualify as "proficient" in the use of most of the popular spreadsheet programs and other relevant computer applications. I have spent several months entering data and crunching numbers in the service of archaeology.

Please see the attached resume for further details of my qualifications. I will gladly provide references at your request. I can be reached at 555-5555. I look forward to meeting you in person and discussing my suitability for this position.

Example Letter #4


I am applying for the teaching position you advertised in The Springfield Herald. As you will notice from my enclosed resume, I have several years' experience as an English teacher and I recently earned my MA degree from Springfield University. During my graduate work I was particularly interested in adult education and did my thesis research in this area.

During my years of teaching ESL part-time, I have developed instructional materials designed to teach English as a second language to adults. I have also developed exceptional communication, and problem-solving skills, as well as computer literacy and a short learning curve with excellent retention, I also have effective interpersonal skills that give me leadership abilities as well as enable me to work either independently or with a team. At this time I am seeking a full-time teaching position. I am confident that my qualifications and experience will benefit your organization and would appreciate the opportunity to schedule an interview with you at your convenience. I may be reached at 555-5555. Enclosed is my current resume.

Thank you for your consideration. I look forward to hearing from you soon.

Example Letter #5


In response to your advertisement in the Springfield Herald, I wish to apply for the post of Office Manager. Prior to the death of my husband last year, we ran a successful carpet cleaning business for 22 years. I ran the office, supervising two office workers and a cleaning staff of 12.

Although my associate degree in accounting was acquired more than 20 years ago, I have built extensively on the skills I learned at school, including taking formal classes, several of them related to computer literacy. These are described in more detail in the attached resume.

I can offer your company a strong work ethic, a wealth of experience, and a willingness to learn. I would be pleased to discuss the position and my qualifications further when you have had a chance to review my resume. You can reach me at 555-5555.

Example Letter #6


Please consider me to work with you as a health/fitness specialist to support the development and delivery of corporate health and wellness programs. I am excited about the opportunity. I believe I would be a good fit for the R&M Health and Fitness position because of my past experience in corporate health and wellness programs and my BS degree in health. My additional abilities include:

* skills in teaching group exercise classes and step instruction developed as an instructor at ABC Fitness.

* skilled in overseeing daily operations, planning, promotion and evaluation of all health promotion programs as a result of my work at XYZ Fitness.

* certification in CPR and First Aid since 2018.

* excellent organization skills developed as a fitness specialist at ABC Fitness.

* expertise in the use of computer programs acquired during my research assistantship at NC State.

* a positive attitude in all fitness endeavors leading to strong interpersonal communication skills developed during my internship and following work at Total Fitness in 2017-2018.

I am sending you my resume as a MS Word attachment. I will be happy to send any additional information you may require.

I look forward to hearing from you and hopefully working with you soon.

Example Letter #7


I am writing to apply for the position of Administrative Assistant that was recently advertised in the Times News. If you review my credentials, I am sure you will see that I can make a meaningful contribution to your organization. I am a dedicated professional who thrives in a fast-paced environment, and I am adept at handling multiple responsibilities. Because I am a self-motivated individual, I work not only until the job is done, but until the job is done right.

Because of the education, skills, and experience I possess, I am well-equipped to meet the demands and challenges of this position head on. The company's success is my success, and I am ready to work hard to help your business expand and become more profitable. With my arsenal of qualifications, I am confident that I would perform very well in this position and become a real asset to your company. In return, this position offers me the challenges and responsibilities I have been seeking. I believe it is a win-win situation for both of us.

I would like to meet you in person to discuss my capabilities and how they coincide with the duties of this position. I can be reached by phone at 555-5555 or by e-mail at Please contact me at your convenience, so that we can arrange an interview at a mutually agreeable time.

Thank you for considering my application. I look forward to hearing from you soon.

Example Letter #8


After discovering your employment listing in the (Name of Newspaper), I am writing today to submit my resume in application for the position of (Name of Position).

As my resume demonstrates, through my educational and work experiences, I have developed deep and diverse abilities, that enable me to perform as a strong and flexible (Name of Position) for your company. The extent of my understanding and talents surpasses the descriptions listed on my resume, however, and so I would appreciate the opportunity to speak with you personally about how I could offer unique and quality contributions to your company.

Please contact me at your earliest convenience to set up an interview. Because I am fascinated by the offerings of your company and excited about the possibility of working for (Name of Company), I will gladly adjust my schedule to allow for the opportunity to speak with you, either over the phone or in person. I appreciate your time and care in considering my application.

Example Letter #9


I am writing today in response to your employment listing in the (Name of Newspaper). While visiting (Name of Company)'s Web site to learn more about the purpose and direction of the company, I discovered exciting information about the company's history and objectives, and information that strengthens my conviction that my education and work experiences make me a perfect fit for both the position of (Name of Position) and to the overall purpose and atmosphere of your operation.

In the hope that you will personally review my experiences and qualifications, I have included my resume with this letter. I would also appreciate an opportunity to learn more about the position and to discuss my abilities in greater detail. Please contact me at any time to set up an interview, either in person or over the phone. I am very interested in your company and excited about the possibility of working as (Name of Position), and so I will gladly adjust my schedule to accommodate your needs. Thank you very much for your time and consideration. I look forward to hearing from you.

Write Your Letter Step-by-Step


Identify the newspaper, magazine, person, or other source from which you learned about the position. Specify what job you seek and briefly describe your major qualifications for the position.

Example Sentences for Step 1

Example Phrases for Step 1


Expand on your most important work experience by providing specific details, cases, and examples. If you are qualified for the position only by your education and have no real job experience, you may want to omit this section.

Example Sentences for Step 2

Administrative/Office Support
Because of my broad secretarial background in various settings, I feel I would be an asset to your company. I spent five years working in several different departments at First National Bank of Doe. Skills I developed there enabled me to progress from bookkeeper to Trust Operations Secretary for the Executive Vice President of the bank.
I have been Dr. John Doe's executive medical secretary for the past two years. My responsibilities include transcribing medical records, billing insurance, making appointments, greeting patients, scheduling hospital tests, and handling correspondence. During the past three years I have served as legal secretary for a large San Francisco law firm. I am fluent in Spanish and am certified by the state as an interpreter. Accounting/Financial
My energy, experience and skill are focused in one direction: maintaining my company's financial records in impeccable condition and above reproach.
I was instrumental in introducing computerized methods into the accounting process at Doe Corporation at a time when computers were still innovative and regarded with much skepticism. Since then, I have continually worked to keep the equipment here up to date and operated by competent people. As proven through several IRS audits, the result of this strict attention to detail and efficient use of technology has been an accounting system above reproach. I have experience in several areas of international banking. Computer
I have worked as a database programmer and a network supervisor in multi-user environments for the past two years. I have written a wide variety of database programs dealing with problems such as accounting, order entry, inventory tracking, marketing analysis and labeling. I am fluent in C, C++, Pascal, Magic PC, and have experience in the Windows environment. I have also been responsible for maintenance and repair of all of the company's computers.
You requested more information about my experience in California. I was on-site engineer on six highway bridges while working for the Doe Company, and supervised the seismic retrofitting project on the San Francisco Bay Bridge following the 1989 earthquake. All of this work required adherence to state specifications and close cooperation with state engineers and inspectors.
Hotel/Restaurant Management
I have managed large catering operations for the last 15 years, providing food service for different groups and tastes, including construction crews, movie extras, weddings and corporate groups. I have the knowledge, skills, and experience necessary to provide high quality service on time and within budget.
Manufacturing Operations Management
During the 15 years I worked for Doe Corporation, I was instrumental in doubling the size of the company and radically increasing its market share.
Research Science
I am well qualified for a position as a research technician because of my experience working with various research projects. While pursuing my degree at Doe University, I performed many tasks dealing with plant breeding and genetics. I have experience in generating and maintaining tissue cultures, collecting data, maintaining experimental viability, and observing and evaluating results.
I am familiar with the general techniques required for molecular biological experimentation through my research experience as a lab technician. In this setting I performed many general molecular manipulation procedures required in genetic research. I am proficient in DNA extraction, gene cloning, RAPD amplification, and restriction digest cutting and analysis. Operations Management
During the 15 years I worked for Doe Corporation, I was instrumental in doubling the size of the company and radically increasing its market share.
Public Relations/Advertising
I have worked as a Public Relations Representative with several industries that have had public image problems, including nuclear power and industrial waste disposal. My public relations campaigns have demonstrably changed public opinion and perception.
I qualified as an aircraft maintenance technician through on-the-job training during my six years in the military as an avionics equipment repairman.

Example Phrases for Step 2


Explain how your education has prepared you for the position by discussing such things as significant courses, seminars, professors, presentations, projects, etc.

Example Sentences for Step 3

In a few more weeks, I will complete my accounting degree at Springfield State University. In addition to the standard accounting courses, I have minored in Spanish. I am fluent in the language and fully prepared to work with your Spanish-speaking clients.
Administrative Support
I am a recent graduate of the Secretarial Science program at Springfield Community College where I took courses in Typing, Dictation, Office Machines, WordPerfect, Lotus 123, Technical Writing, and Office Management.
I recently completed an Administrative Assistant certification program at Springfield Community College, which included proficiency training and testing in WordPerfect and other word processing programs. Advertising
I have prepared myself for a career in advertising by attending Springfield State, where I received a bachelor's degree in Business Administration with an emphasis in International Business.
I plan to graduate with a bachelor's degree in Computer Science in December of this year. I have programming experience in UNIX, Windows, Pascal, C, and C++ programming.
I am currently studying Computer Science at Doe where I have become proficient in the C programming language and use of the UNIX operating system. Projects I have written include a 32-bit operating system, data base, graphics system, data management system and many other programs. Most of these projects were written under the UNIX operating system. I have also taught myself how to program in the Windows operating system. Construction Management
I took a degree in Construction Management from Springfield State University five years ago, and am still happy with the high quality of training I received there. I know many people like to emphasize experience and poke fun at "theory," but I have frequently found myself ahead of my peers who did not seek degrees, especially when it comes to understanding and using the new technology that seems to be flooding the industry.
My degree in Mechanical Engineering from Springfield University has prepared me for the kind of communications work you described in your advertisement. I took several courses in communication systems and participated in the design of a new system during my internship with NASA.
My expected degree from Springfield State University is designed to provide a cutting-edge background in Engineering. I have taken courses in instrumentation and have studied systems for reducing noise and vibration of components. I have designed and built both high and low pass filters, and have hands-on experience with accelerometers. I just received my B.S. in Chemical Engineering from Springfield State University, and my education has provided me with the knowledge necessary to deal with all levels of complexity associated with polymers. I am a recent graduate of Springfield State University, and during my two years there as an Electrical Engineering student, I was frequently on the Dean's List for academic achievement. Hotel/Restaurant Management
I received my degree in Restaurant and Hotel Management at Doe University in 1988.
I completed my law degree at the University of Springfield, graduating in the top 25 percent of my class. My area of expertise, by training and experience, is in riparian rights.
Operations Management
My Doe University BSME and MBA degrees make me a strong candidate for consideration in a variety of operations management positions.
I will complete my MBA at Springfield State University in a few more weeks, and am eager to apply the skills I have acquired from one of the finest programs in the country. Research Science
I am currently a senior at Doe, where I maintain a 3.7 GPA. I will graduate with a Bachelor of Science degree in Human Biology and a minor in Microbiology in April. Much of my experience with genetic research comes from working with DNA cloning and DNA restriction digest cutting and analysis. I intend to become a research scientist.
The microbiology program at Springfield State University has taught me valuable skills such as research and investigative methods, lab skills, data processing, verification techniques, instrumentation, and graphing and reporting results. While earning my degrees from Doe University in Human Biology and Molecular Biology, I have learned the essential components and techniques of research. I have also gained laboratory experience in chemistry and molecular biology. I am confident that I am now on the path that will allow me to realize my career goals. Sales
I have prepared myself for a position in medical sales by completing an undergraduate degree in biology at Springfield State College with a minor in Communications.

Example Phrases for Step 3


Discuss other qualifications relevant to the position.

Example Sentences for Step 4

Example Phrases for Step 4


Solicit an interview and provide information about how and when you can be contacted.

Example Sentences for Step 6

Example Phrases for Step 6