Write a Recommendation or a Reference Letter

Sample Letter #1

I am very pleased to write this letter of recommendation for John Doe. I have worked with many teachers and teacher interns over my thirty-year teaching career, and he stands out among them. John was a sixth grade substitute Social Studies teacher during February and March of 2006, and I had the pleasure of working with him on our team. I found him easy to work with and a personable individual.

I was impressed that John took full responsibility as a permanent teacher, not as a temporary substitute. He put in time and effort above what was expected of a substitute, staying until 8:00 pm, if necessary. He participated in all conferences and meetings held during his interim.

It is never easy to replace a teacher. This sixth grade team can be a difficult group with many needs. John made the transition easy by developing a good rapport with both students and parents. Students respected John Doe, and responded to his caring manner and firm control of the class.

John is a very personable man. Attractive and professional-looking, he has good interpersonal skills and is easily understood by students and parents alike. He carries out every responsibility well and in a timely manner.

In closing, I would like to say that when John Doe leaves Imaginary Middle School, its loss will be another school's gain. I believe he would be a tremendous asset to any school. He is a colleague with whom I am proud to teach.

You may reach me vial E-mail at me@doe.com or by phone at 555.5555. I will be happy to provide additional information or answer any questions, if needed.

Sample Letter #2

Employment Review Committee:

I am pleased to recommend Jane Doe as a candidate for the position of office manager. Ms. Doe has been a capable manager in our Springfield office since 2000.

During her tenure there, Jane almost single-handedly doubled the revenue of her division. In 2002, she implemented a restructuring of the sales force, markedly increasing sales and reducing travel expenses. Her interpersonal skills and emphasis on efficiency has made Springfield our most productive branch. I regret that she has decided to leave us.

Ms. Doe has expressed her desire to move on to a position that affords her greater flexibility and growth potential. I enthusiastically recommend her for this position. If you have any questions I can answer about Ms. Doe's exceptional record with our company, please do not hesitate to contact me.

Sample Letter #3

It is my pleasure to recommend John Doe as a new employee in your company. I have worked closely with him for more than five years as his supervisor and have found him extremely competent and enjoyable to work with. He is bright, innovative, and dependable. Among his many accomplishments, he suggested and developed a procedure that resulted in an annual savings of over $100,000. I am sorry to see him leave, although I wish him well in his future employment. Valuable employees are sometimes difficult to find.

Sample Letter #4

It is with pleasure that I write this letter of recommendation for John Doe who, under my leadership, has served as supervisor of production for the past three years.

From the beginning, John has steadily moved upward in the company. He began as a programmer in our maintenance department, then soon graduated to a senior position in research and development, and now holds a supervisory position.

Throughout his employment with us, he has consistently displayed a remarkable ability to cope not only in high stress situations, but to actually thrive in them. Last year, when notified of a shortened deadline on an important project, he managed his team with confidence and efficiency, despite the time constraints. We were all surprised and grateful when he produced the completed project ahead of schedule.

I am sorry that John will soon leave us, but I know that this move is important to him for personal reasons. I give you my highest recommendation with confidence that John Doe will use his experience and abilities to serve you well.

Sample Letter #5

Letter of Recommendation for Jane Doe (confidential)

TO: Office of Graduate Admissions, Institute of Design

FROM: John Doe, Industrial Designer

I'm honored to recommend Jane Doe for admission to graduate studies at the Institute of Design. Since Jane will be visiting you soon, the following information should help introduce her as well as convey my wholehearted recommendation that she be admitted to your program.

I've worked with Jane closely for three years, during which time we have collaborated on many projects. Her role has been that of a consultant to our architectural firm. Jane and I have also conversed privately on theoretical and practical matters of style, aesthetics, and philosophies of design. I've always been impressed by her know-how. She uses good design principles in all her projects--from arboretums to documents.

The hallmark of Jane's character is her honesty. This extends from those areas where it is easily seen in relationships and business transactions, as well as in integrity of thought. She approaches any analytical task with an exacting eye that is scientific, thorough, and meticulous. This is the kind of care and concern I mean by integrity of thought.

As a student of the humanities, Jane pursued a course of study that could serve as a model for any general education curriculum. She has not only studied Shakespeare, but mathematics as well.

Jane is one of the most pleasant persons you'll ever meet or work with. She is forthright, but neither intimidates nor intrudes. She is genuinely friendly as well as honest. You will also be impressed with her authentic and professional manner.

Jane Doe has my unqualified professional endorsement and my deep personal respect. Please feel free to call at any time if I can be of further assistance.

Sample Letter #6

Describe the job:

John Doe and I have had the pleasure of working together since December, 2001, when he was hired by our company to fill the role of Director of Operations. We were in strong need of a hands-on, process-oriented individual to oversee our day-to-day operations. John turned out to be just the man we needed.

Write a statement of results:

John implemented training, measurement, and efficiency procedures that significantly strengthened our overall production results. He works hard and demands significant performance from his subordinates, and will spend the time necessary to ensure that they are properly trained.

List best characteristic:

The characteristic that is most commendable in John is his desire to improve, not simply his projects or subordinates, but himself as well. We have a very different culture at Doe Corporation. As he realized the changes required to work effectively here, he went to work analyzing himself, seeking feedback and then making changes to his style, approach, and manner. I believe he was able to make significant improvements because of his commitment to do so. This and other valuable characteristics, combined with future potential, should be valuable to any organization interested in developing their staff members.

List other good qualities:

Lastly, John is a great motivator and mentor. The employees in our organization were always inspired and prepared to meet new challenges because of his motivational style of management. John is a natural born leader. He is confident and decisive. He makes everyone around him better and would be an excellent addition to any company.

Sample Letter #7

(Here list general description of abilities)

I would give John Doe the highest recommendation for any management or director position. John is a true people builder who has worked hard to develop his skills as a Director of Training, while working for me when I served as the Executive Vice President of Operations here. His motivation and mentoring skills are some of the best I have seen in my experience in the industry. He would surely do wonders for your organization. Here are some of the accomplishments he has achieved at Doe Corporation:

(Here give more details of the person's accomplishments with your company)

* Directed all training for the operation, which included 22 call centers throughout the U.S.

* Helped prepare for the ISO Audit and Certifications.

* Successfully opened new call centers from the ground floor in four different states.

* Performed branch manager, supervisor, and training certifications and compiled operations manuals.

* Correlated the training and implementation of new client startups.

* Helped me to initiate the ground floor of my E-commerce company in which he performed many of the same duties that he did with me at Doe Corporation.

(In the conclusion, create an overview of the person's accomplishments, according to your experience)

John is absolutely one of the most dynamic and successful individuals I have ever had the pleasure of working with. If you give him the opportunity, I am confident he can offer valuable improvements in your company's procedures.

(Closing statement)

Please accept this recommendation and contact me if you need additional information.

Sample Letter #8

I am happy to recommend an outstanding individual for employment with your company. This applicant demonstrates a strong work ethic, sound moral reasoning, and overall impeccable character. I have no doubt that she would make a valuable addition to your organization.

I have known Jane for quite some time. She knows how to find a place in a team environment, and is able to tackle all the challenges that accompany a leadership role. With the possession of effective communication skills, this applicant is highly adept at building rapport with clients, coworkers, and supervisors. I am confident that she has the skills, experience, and personality traits necessary to meet the demands of a growing company.

Jane is an outstanding individual who has a lot to offer. Any company would be very fortunate to have her in its organization. I can honestly say that this individual goes the extra mile to get the job done and pays careful attention to details along the way. If you're looking for an intelligent and dedicated employee, you need not look any further.

Sample Letter #9

I am writing today to whole-heartedly support (Name of Applicant) in his application for the (Name of Grant/Scholarship/Residency). Speaking as an established practitioner within the discipline of (Name of Discipline), I judge that the applicant's proposed project would, at the very least, foster much needed discussion and exploration. I would expect the applicant's project to result in nothing less than significant, if not ground-breaking, contributions to the field of (Name of Discipline). I strongly recommend (Name of Applicant) as the right choice to receive the (Name of Grant/Scholarship/Residency).

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